PROJECT COORD

BID/JOB ANNOUNCEMENT

Project Coordinator, B14

Chicago Department of Aviation

Finance / Payments Division

Number of Positions: 2

(Additional vacancies possible pending budget approval)

Starting Salary: $73,140.00

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted until 11:59pm CDT on May 12, 2025.

ESSENTIAL DUTIES:

* Audits funding for a variety of large volume and time sensitive transactions and invoices and completes payment transaction processing.

* Modify purchase order contracts and reviews audited vouchers to ensure accuracy and conformance to established accounting procedures.

* Uses computerized accounting systems to record and reconcile accounting records.

* Reviews of contracts, budget and budget amendments and revisions for conformance to Federal, State and Local government accounting requirements; Interprets contract provisions to identify allowable and non-allowable expenditures.

* Resolves problems regarding budget limitations, allocations or modifications and prepares necessary documentation; verifies waivers to contract provisions.

* Provides technical assistance with the preparation of documents for reimbursement to contractors, subcontractors or other agencies.

* Maintains control ledgers, prepares routine financial reports and approves vouchers for payment.

* Prepares memos and updates transactions into spreadsheets.

* Establish electronic files and scans transaction packages into appropriate files.

* Updates supervisor with information regarding transactions and related activities including workload and special projects; follows instructions and accomplishes performance.

Additional duties may be required for this position.

LOCATION: Chicago Department of Aviation

10510 W. Zemke Road

DAYS & HOURS: MONDAY-FRIDAY 8:30 A.M. - 4:30 P.M.

THIS POSITION IS IN THE CAREER SERVICE

MINIMUM QUALIFICATIONS: Graduation from an accredited college or university with a Bachelor's degree in Public or Business Administration, Social Sciences, Planning or a related field, supplemented by three years of progressively responsible experience in program administration, or an equivalent combination of training and experience is required

NOTE: The candidate selected for hire must pass an airport background check and a Security Threat Assessment (STA).

NOTE: This position is subject to work off-hour shifts as required.

NOTE: This position requires a VALID LICENSE at the time of hire.

SELECTION REQUIREMENTS: This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resource staff will review applications after the final posting date. Staff will follow all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

"The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer."

City of Chicago

Brandon Johnson, Mayor