Talent Acquisition Assistant

Summary

The Talent Acquisition Assistant supports the recruiting function by ensuring seamless execution of hiring processes, candidate tracking, and communication. This role is responsible for managing follow-up and follow-through at all stages of the hiring process, maintaining accurate data, and coordinating key recruiting activities such as interviews, assessments, and third-party submissions. This position is critical in keeping the recruiting team organized, efficient, and aligned with company hiring goals.

Duties

• Candidate Tracking & Process Management: Maintains accurate and up-to-date records in the Applicant Tracking System (ATS). Ensures all candidate data, application statuses, and next steps are properly documented and communicated. Manages reporting on recruiting activities and ensures process consistency across hiring teams.
• Interview Coordination & Scheduling: Organizes and schedules interviews, ensuring clear communication between hiring managers, candidates, and recruiters. Coordinates interview logistics, confirms availability, and provides timely follow-ups on interview outcomes.
• Assessments & Compliance: Assigns, tracks, and ensures completion of candidate assessments. Verifies that all required hiring documentation is collected and compliant with internal policies and external regulations. Assists with background check processing and hiring approvals.
• Communication & Follow-Up: Manages candidate and hiring manager follow-ups, ensuring responses and decisions are documented in a timely manner. Sends reminders and keeps hiring teams accountable for next steps in the process. Maintains professional and timely communication with candidates.
• Third-Party Submissions & Vendor Coordination: Tracks and manages third-party agency submissions, ensuring alignment with internal hiring needs. Organizes and maintains records of vendor submissions and candidate progress.
• Data & Reporting: Compiles and analyzes recruiting data to provide insights into hiring trends, pipeline efficiency, and process improvements. Tracks key recruitment metrics to identify gaps and areas for optimization.
• Job Posting & Branding Support: Assists in writing, updating, and managing job postings on various platforms. Supports employer branding and recruitment marketing initiatives to enhance candidate attraction.
• Other: Performs other related duties as assigned.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field preferred, or equivalent experience.
• 1-3 years of experience in talent acquisition, recruiting coordination, or HR operations preferred.
• Strong organizational skills with the ability to track multiple candidates and processes simultaneously.
• Excellent attention to detail and follow-up skills.
• Proficiency in Applicant Tracking Systems (ATS) and Microsoft Office Suite, particularly Excel, with experience in managing, creating, and analyzing reports and spreadsheets for tracking and reporting purposes.
• Strong written and verbal communication skills, with a professional and service-oriented approach.
• Ability to build relationships and collaborate effectively with hiring managers, recruiters, and candidates.
• Skilled in high-volume recruiting, effectively supporting multiple business units across diverse roles preferred.
• Experience in construction, engineering, or a related industry is a plus.

Benefits: Layton Construction offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program.

EEO Statement: Layton Construction is an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.