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The Purchasing Expediter reviews, troubleshoots and reconciles open purchase orders. This job monitors prime vendors open orders and determines the appropriate follow-up and resolution for all open items. This job reviews GHX reports for confirmation discrepancies and provides this information to Procurement Specialist (Buyers) for resolution. This role provides general assistance to the Buyers.
Essential Job Performance Expectation: Expediting Reports
Reviews and analyzes Workday reports to determine the appropriate follow-up for open line items, open receipts of purchase orders.
Troubleshoots, obtains information and resolves issues by working closely with requesters, vendors, receiving and/or accounts payable.
Notifies the appropriate departments of the outcome as needed.
Reconcile reports and documents explanation and/or resolution on the purchase order.
Performance Expectation: Purchase orders are issued electronically through the EDI process on a daily basis to GHX to those vendors who have that capability.
Confirmation numbers are sent back from vendors.
Enters all confirmation numbers into Workday against purchase orders. Enters order acknowledgements on purchase orders.
Reviews and analyzes the GHX confirmations and notifies the appropriate buyer of record of discrepancies.
Troubleshoots items on the discrepancy list.
Works directly with the prime vendor representatives to resolve issues with open orders.
Makes adjustments on purchase orders as instructed by the Buyer staff and/or manager GHX Reports:
Backorder Confirmation Discrepancy Price Discrepancy Rejection
Performance Expectation: Miscellaneous Responsibilities
Performs other duties as assigned and/or participates in special projects in order to support the mission of VCUHS and the Department.
Provides assistance to team members.
Accepts alternate assignments, as required, graciously Licensure, Certification, or Registration Requirements for Hire: N/A
Licensure, Certification, or Registration Requirements for continued employment: N/A
Experience REQUIRED:
Minimum of two (2) years of work experience in performing data research, data entry, customer service, open purchase order resolution, etc.
Previous work experience using and/or designing spreadsheets, databases and word processing.
Experience PREFERRED:
Previous experience with PC database, Workday transaction sets, procurement field Experience in healthcare organization working in a support services type operations
Education/training REQUIRED:
High school diploma or equivalent
Education/training PREFERRED:
Associate's Degree in Business Administration, Finance, Supply Chain or related field
Independent action(s) required:
Decides the outcome of receipts and follow-up of backorders, when to receive, to contact departments and/or receiving and/or vendor. .
Regular and frequent contacts (telephone and written) with all levels of the organization to gather information and/or respond to concerns.
Uses technology effectively.
Process a high volume of multifaceted work and multiple assignments.
Functions independently, receiving only general supervision from management.
Supervisory responsibilities (if applicable): N/A
Additional position requirements: N/A
Age Specific groups served: Adults
Physical Requirements (includes use of assistance devices as appropriate):
Physical: Lifting 20-50 lbs.
Activities: Prolonged standing, Prolonged sitting, Frequent bending, Walking (distance)
Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking
Emotional: Fast pace environment, Able to handle multiple priorities, Frequent and intense customer interactions, Able to adapt to frequent change
Days
EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.
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Virginia Commonwealth University Health Systems
May 06, 2025