Operations Coordinator

Summary:

The Finance and Operations Coordinator will oversee all financial functions and compliance at The Autism Project. This role will do all billing, compliance and insurance requirements, and work with ED and staff to ensure that all grant activities are on track, data analysis is timely, and reporting is completed accurately and on time.

Responsibilities:

Billing

* For all clinical and non-clinical programs

• Ensure eligibility for Medicaid and Commercial insurance.
• Review recommendations, referrals to programs and work to collect all required documentation for billing protocols.
• Enter all billing in spreadsheets and systems for processing.
• Review billing to ensure compliance and completion of billing cycle for payment.
• Generate all SALs and related forms for staff to bill accurately and timely.
• Work with program managers to ensure all billing is submitted, including supervision and notes in a timely manner by all staff and backup documentation is maintained in compliance with Medicaid rules.
• Treatment coordination is done to provide billing for all relevant work.
• Invoicing: send out invoices monthly/weekly to those on payment plans. Processing payment plans and checks, updating invoices for family, update self-pay spreadsheet. Checking PayPal weekly for groups payments.
• Process 1099 camp employees, request SSN/W-9 from staff if applicable
• Work with funding agencies to send invoices for adult group.

Organization Deposit

* Fill out deposit sheet and make copy of deposit sheet to put with check copies for tracking.

* Input all information into spreadsheet for Thank You letters (address, date, amount, check #)

* Process invoices (usually monthly or every other month), check requests

Grants Compliance

* Manage Foundation, federal, state, and local government grants, including tracking grant budgets, collection and analysis of outcome data, preparation of monthly, quarterly, and final reports, monitoring spending, assisting finance in invoicing, and meeting all required timelines.

* Prepare Board of Director meeting materials, attending meetings to take minutes, and providing routine communications.

* Manage special projects as assigned, including planning, execution, and evaluation of the project, and organizing resources needed to accomplish the project goals.

* Coordinate the targeting and tracking of outcomes for quality improvement with program managers, ensuring timeliness of reporting.

* Support programs in use of electronic health records (FamCare), developing protocols and troubleshooting issues.

* Assist programs in resolving facility and IT issues.

* Assist development staff in marketing and fundraising events as needed.

* Other duties and responsibilities as assigned or needed.

Other information:

EDUCATION 

Bachelor's degree in human services, finance, or related fields.

EXPERIENCE

* Experience working on grants and projects, preferably involving research, data management, and budgeting.

* Thorough and fluent use of Microsoft Office products (Outlook, Word, Excel, Teams)

* Strong interpersonal and organizational skills.

* Ability to problem solve, handle multiple priorities and work with minimum supervision.

* Ability to carry out duties independently and in a timely manner in diverse areas of programming.

* High degree of initiative and energy

* Bi-lingual preferred

Brown University Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, ethnicity, sexual orientation, ancestry, genetics, gender identity or expression, disability, protected veteran, or marital status. Brown University Health is a VEVRAA Federal Contractor.

Location: RI Autism Project, Inc., USA:RI:Johnston

Work Type: Full Time

Shift: Shift 1

Union: Non-Union