New

Scholarship Administration Coordinator

University of North Carolina Charlotte

$40,350 - $50,438

United States, North Carolina, Charlotte

May 07, 2025

Scholarship Administration Coordinator

Please see Special Instructions for more details.

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write 'see resume' on your application when completing the job duties section.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Full-time
If time-limited, note appointment end date
Hours per week	40
Months per year	12
Position Number	001319
NC Salary Grade Equivalency	GN07
Classification Title	University Program Associate - Journey
Working Title	Scholarship Administration Coordinator
Salary Range	$40,350 - $50,438
Anticipate Hiring Range	$40,350 - $50,000
FLSA Status	Non Exempt
Division	Academic Affairs
Department	Enrollment Management (Adm)
Work Unit	Off of Adult Student/Evening Svc
Work Schedule	8:00 am - 5:00 pm; Monday - Friday This position may be eligible for a telework schedule once onboarding into position is complete and with supervisor approval.
Primary Purpose of Position	Provide regular support to the University Scholarship Office and departmental scholarship administrators to ensure effective scholarship development and administration for the university.
Minimum Education/Experience	Required Minimum Qualifications: Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. University Preferred Qualifications: Graduation from a four year college or university and one year of related experience; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Essential Job Duties	Serves as the primary contact for scholarship administrators and other departmental representatives seeking training, technical assistance, and resources that support scholarship administration. Understands and has the ability to clearly explain how scholarship donor agreements and funds are established, how to calculate scholarship fund balances, and what the functions are within the scholarship application, review and award cycles. Demonstrates advanced knowledge, experience, and the ability to quickly learn content management systems designed for scholarship and fund management. Develops and maintain positive working relationships with scholarship administrators and other departmental personnel responsible for managing scholarship funds, reviewing applications, and awarding scholarships. Provides initial and ongoing training and support to university personnel responsible for scholarship fund administration and use of the scholarship management system. Develops training content and resource materials for users, and lead implementation of the annual Scholarship Administration Training Session. Presents to large and small audiences that attend general information and training sessions, or other public events related to scholarship administration. Develops and maintains scholarship management user guides that provide policy and system guidance for administrators, reviewers, and students. Responds to requests for information or support from college or departmental personnel in a timely manner. Prepare reports and other resources to satisfy the inquiry as needed. Tracks scholarship fund balances, offers, and award payments for departments outside the USO to ensure scholarship all funding available is being awarded in compliance with the terms of donor agreements. Raises awareness of the mission and resources provided by the University Scholarship Office, explain university processes and policies related to effective scholarship administration, troubleshoot scholarship system, program, and fund issues.
Other Work Responsibilities	Makes recommendations that will improve the scholarship management system, advance strategic use of scholarship funds, and increase overall departmental production. Maintains a current roster with contact information for all departmental scholarship administrators and reviewers. Maintains a strong working knowledge of university systems and other technology platforms to include: Slate and related scholarship portals, Google Drive, Docs, Sheets; Microsoft Word, Excel, and PowerPoint, Banner Student and Banner Finance, and Report Central. Develops tools to annually collect and organize feedback from users of the scholarship management system to identify concerns that will inform system changes/enhancements. Provides guidance and support to student workers and/or federal work study students working in the USO. Compiles organizes, and analyzes multiple data and informational resources for ad-hoc reporting.
Departmental Preferred Experience, Skills, Training/Education	Three years' experience with scholarship administration in a medium to large-size, public or private, college or university setting preferred. Strong communication skills, both written and verbal with a high attention to detail. Experience with Banner and Slate. Intermediate to expert skills in Microsoft and/or Google Suite applications. Ability to learn new information quickly and explain to others in laymen's terms. Applicant should be a self-starter; demonstrate flexibility, motivation, ability to work independently, and pride in quality of work.
Necessary Licenses or Certifications
Work Location	Cone Center, USO Suite 346
Posting date	05/07/2025
Closing date	05/22/2025
Proposed Hire Date	06/02/2025
Contact Information
Special Notes to Applicants	The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report The Search Committee will not contact references without first verifying permission with the finalist. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. Do not write 'see resume' on your application when completing the job duties section. UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
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Do you have professional experience working in a scholarship or financial aid office, or in a foundation setting where you reviewed applications and made competitive award decisions? If so, please describe your experience and indicate the amount of time spent in the role(s).

(Open Ended Question)
*
Do you have experience working in a medium or large-sized public or private university? If so, how many years and in what setting?

(Open Ended Question)
*
Do you have experience with Banner and/or Slate? If so, please indicate which system and your experience.

(Open Ended Question)
*
Do you have experience with Microsoft and/or Google Suite applications? If so, please indicate which platform and the associated applications, as well as your level of experience (beginner, intermediate, advanced) for each.

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest
Contact Information for References

Optional Documents