New

Payroll Specialist

MRA-The Management Association
60,000 - 70,000
parental leave, paid holidays, 401(k)
United States, Illinois, McHenry
May 08, 2025
Payroll Specialist MEDELA LLC in McHenry, IL Onsite position Payrate starting at $29.00 per hour We are not accepting candidates from recruiting firms/agencies Knowing that our people are our biggest differentiator, we're committed to your development, valuing your voice and respecting your contributions, as you grow to your full potential with us. At Medela, your work is more than a job - it's a journey to building better outcomes and nurturing health for generations. Join us in our mission to turn science into care. Medela's US-based manufacturing and development facility is headquartered in McHenry, Illinois www.medela.com *This position requires an on-site presence in McHenry, IL.* What We Offer our Payroll Specialist Comprehensive benefits plan 401K with match *Money Purchase Plan* 16-week Paid Parental Leave Generous PTO package, including 14 paid holidays A great place to work! Pay rate starting at $29.00 per hour Education/Experience Requirements - Payroll Specialist Bachelor's degree in Accounting, Finance, or a related major preferred A high school diploma or general education degree (GED) is required Minimum three years' experience in payroll required. General accounting, accounts receivable, or related role preferred. Experience with Workday payroll is a plus. Must know payroll administration and labor laws, including knowledge of federal and state regulations. Knowledge of Canadian payroll laws highly preferred. Strong mathematical skills, in addition to knowledge of accounting principles, are required. Strong computer and internet skills; software experience with Microsoft Office including Word, Excel, PowerPoint, and Outlook. Knowledge/experience with SAP is preferred. Attention to detail, accuracy, good follow-up and organizational skills, and the ability to manage multiple tasks in a fast-paced environment required. Knowledge of timekeeping software a plus. Ability to work independently with little supervision. Ability to prioritize job duties in importance to meet job requirements. Excellent verbal and written communication skills. Ability to manage multiple conflicting priorities. Must be able to read, understand, and communicate in English. Position Responsibilities - Payroll Specialist Perform all aspects of payroll, ensuring accurate and timely preparation, input, analysis, and processing of bi-weekly multi-state payroll data and ensuring compliance with all applicable state and federal wage and hour laws for the United States and Canada. Maintain internal payroll controls, ensuring proper procedures, policies, and rules are applied to payroll activities. Know all internal policies and procedures and ensure they are adhered to regarding all payroll and personnel matters. Communicate actively with Accounting, HR, and other teams to review cross-departmental impacts and reconcile data sharing. Maintain control of payroll records and personnel-related matters with strict confidentiality regarding all sensitive information. Critically review and analyze current payroll, benefits, and tax procedures to recommend and implement changes leading to best practices operations. Process, track, and deduct all garnishments and other special payroll deductions. Strong technical knowledge of payroll. Quarterly payroll tax review and adjustments. Perform various journal entries and account reconciliations and provide general ledger support. Investigates payroll tax issues, ensuring compliance with federal and state regulations. Maintains an effective record system. Prepares and reconciles payroll and benefits records from the payroll system and related general ledger accounts for employees. Audits the annual W-2 wage reports. Ensure the accuracy and timely distribution of W-2s by demonstrating a working knowledge of relevant payroll tax rules and regulations. Perform ad hoc payroll-related research and analysis. Payroll and time tracking system administrator. Stay current on the payroll system to achieve alignment with other departments to ensure adequate accounting support. Accounts Receivable (backup) Cash application Post cash, credit card, ACH, and EDI payments into SAP in a timely manner. Prepare credit card chargebacks/NSF checks Complete check scanning Reconcile checks, credit cards, ACH, WIRE, and EDI deposits with the bank statement, plus credit card merchant services to SAP. Processes write-offs/adjustments/apply to's. Works cross-functionally with Customer Service, Collections, and other internal departments to reconcile AR and satisfy our customer needs *This is not a job description. More details will be provided regarding the functions of the Payroll and Accounts Receivable Specialist position.* At Medela, we are proud to be the healthcare choice for more than 6 million hospitals and homes worldwide, leading the way in research-based breast milk feeding and baby products, healthcare solutions, and clinical education. Our strength lies in our dedicated employees, whose passion and energy are the driving force behind our business success and impact, committed to supporting moms, families, patients and healthcare professionals from hospital to home. *We are not accepting any candidates from recruiting firms/agencies.* As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, citizenship, sex, protected veteran status, age, physical or mental disability, medical condition, HIV/AIDs status, marital status, domestic partner status, sexual orientation, gender identity (transgender status), weight, height or any other characteristic protected by federal, state, or local law or ordinance. https://mandatoryview.com/?LicenceId=e7c44cfe-6946-4b77-9939-493d186ba760&ProductType=OnlineApplicant&SubType=PG