Associate Sourcing Director

SUMMARY/JOB PURPOSE:

The Associate Sourcing Director will be a Category Manager within the Strategic Sourcing and Procurement (SS&P) department based on the category(ies) they are assigned. This individual will be a main business point of contact for their categories and will be responsible for providing leadership and operational execution and oversight of the category and vendor pool.

SS&P Category Management and Sourcing team is responsible to manage strategic approach toprocurement and ensure informed sourcing decisions to overall optimizespend, maximize relationships, minimize risk & enable business objectives. The Associate Director will support forming strong partnerships with business leadersand to provide team guidance and operational oversight to develop and maintain category sourcing strategies which leverage the company's growing purchasing power to drive greater efficiencies, economies of scale, and strategic relationships as we seek to become a global, multi-product oncology company.

SS&P department manages outsourcing leveraging a category-based approach. Categories are established based on consolidation of like-services and areas of spend spanning Exelixis enterprise from: Discovery, Development, General and Administrative, Information Technology, Commercial, etc. For each category, there will be a Category Manager assigned which reports to the Director.

Clinical Services Category

The Associate Director will be a Category Manager for the Clinical Services category. This role will be a key point of contact for all Development Operations' and other R&D departments' outsourcing needs and activities with Clinical Research Organization and related Vendors, such as: CRO's (clinical trial operations), Development Operations (eTMF; trial performance and optimization; patient recruiting and retention; site financial services), IRT, EDC, IDMC and Clinical Operations Headcount Augmentation.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Work with SS&P leadership to support the development and maintenance of SS&P business processes and policies.
• Support and provide thought leadership to drive category strategy development working with SS&P leadership and the business units.
• Develop and build trusted and collaborative stakeholder relationships with increasing levels of senior management engagement within the business units.
• Provide business units advice, expertise, and support.
• Lead vendor evaluation activities (RFIs and RFPs) and selection process including facilitation of vendor capability presentations, software demonstrations, bid defense meetings and vendor award notifications. Drive associated process development and optimization.
• Develop more mature contracting models and support option analysis or and development of strategic partnership options.
• Lead vendor contracting process in collaboration with key internal and external stakeholders, including scopes of work, budgets, and payment schedules and out of scope management; PO initiation, revision (increases, decreases), and close-out; contract and budget lifecycle.
• Ensure a robust framework is established for supplier contract and budget management and conducting regular business reviews.
• Help maximize value of vendor relationships and minimize business risk for critical services post contract through support or leadership of supplier relationship management efforts.
  • Collaborate with Strategic Supplier Relationship team(s) or business as appropriate to ensure effective management of vendor costs, value improvements, supplier performance, quality, timelines, and risks throughout the contract lifecycle.
  • Support triage, resolution, and/or escalation of vendor relationship, performance, quality, and/or other issues received from SS&P category team members, Exelixis Business Owners, and/or vendors.
  • Act as SS&P lead on meetings with stakeholders and suppliers, especially in Vendor Governance or regularly scheduled Business Reviews.
  • Build, maintain, and grow business relationships with current and prospective vendors through honesty, integrity, and trust.
• If applicable to category, represent SS&P at Exelixis Project Team meetings.
• Liaise and partner with Exelixis' Legal department and Business Owners to ensure vendor contract terms and conditions adequately address all business needs and requirements for services and protect Exelixis', SS&P's, and Exelixis' Business Owners' interests prior to contract execution.
• Manage end-to-end SOW and associated contract development and execution workflow for low-risk contracts leveraging the Legal Contract Lifecycle Management (CLM) system. Drive associated process development and optimization. Drive associated process development and optimization.
• Liaise and partner with Exelixis' Legal department to ensure timely execution of vendor Confidential Disclosure Agreements, Master Services Agreements, Services Agreements, Work Orders/Task Orders, Amendments, Change Orders, Completion of Service Letters, Termination Letters, and other types of contracts.
• Liaise, partner, and collaborate with SS&P's Operations function on vendor payment status, financial reconciliation, and contract close-out processes.
• Partner with FP&A and Accounting to support vendor accrual and forecasting process.
• Other duties and responsibilities, as assigned.

SUPERVISORY RESPONSIBILITIES:

• No Supervisory responsibilities.

EDUCATION/EXPERIENCE/KNOWLEDGE & SKILLS:

Education:

• Bachelor's degree in related discipline + eleven (11) years of related experience; or,
• Master's degree in related discipline + nine (9) years of related experience; or,
• Doctoral degree in related discipline + five (5) of related experience; or,
• Equivalent combination of education, training, and experience.

Experience:

• Experience in the pharmaceutical and/or biotechnology industry(ies) required.
• Experience in pharmaceutical and/or biotechnology R&D outsourcing, purchasing, supplier relationship management and/or procurement role(s) required.
• Supervisory/management experience preferred.

Knowledge/Skills:

• Must have strategic and operational procurement knowledge (e.g. processes, operations, negotiations, best practices, models, markets, services, risks, and trends) and working knowledge (pharmaceutical and/or biotechnology industry related knowledge a plus). As applicable to designated categories of responsibility, experience should be from relevant background within pharmaceutical and/or biotechnology industry.
• Must have a working knowledge of financial processes and operations, including but not limited to budgeting, accruals, forecasting, financial analyses, financial reporting, capital expenditures, invoicing, payment terms, purchase requisitions/purchase orders, importation/exportation fees, taxes, currency exchange rates, and inflation (pharmaceutical and/or biotechnology industry a plus).
• Must have working knowledge of contracts, including but not limited to legal terms and conditions (e.g., legal decisions vs. business decisions) and contract exhibits (e.g., scopes of work, budgets, payment schedules, quality agreements, data privacy addendums) (pharmaceutical and/or biotechnology industry a plus).
• Knowledge of pharmaceutical and/or biotechnology industry regulations (e.g., FDA, MHRA, EMA, ICH GCP) and financial regulations (e.g., Sarbanes-Oxley Act, GAAP) a plus.
• Must have knowledge and proven success in negotiation, change management, and stakeholder collaboration in contracts with increased expense and risk.
• Must be a self-starter, fast learner, solid collaborator, and solid team player with the ability to work independently with minimal supervision.
• Must have solid strategic thinking, analytical, negotiation, financial, problem-solving, decision-making, time management, change management, and organizational skills with demonstrated ability to work in a fast-paced environment and adapt to changing business plans and priorities.
• Must have solid interpersonal, verbal, and written communication skills, including confidence and ability to provide clear and concise verbal and written communications and facilitate presentations to Exelixis' and vendors' individual contributors, functional managers, department heads, senior executives, and C-suite executives.
• Must have solid ability to focus on details and provide high-quality deliverables.
• Must have solid ability to identify and communicate issues and risks.
• Must have solid focus on customer service and solid ability to build and maintain relationships.
• Must have solid ability to influence without direct authority.
• Must have solid computer skills, including knowledge of Microsoft Outlook, Word, Excel, and PowerPoint, as well as ability to quickly learn new software systems.
• Experience with Ariba, Agiloft or similar contract lifecycle management system, Jira Service Management preferred.
• Must embrace Exelixis' core values: Be Exceptional, Excel for Patients, and Exceed Together.

WORKING CONDITIONS:

Travel: May include occasional travel to:

Other Exelixis corporate office locations (< 5%); and/or,

Current and/or prospective vendor offices and facilities (< 5%).

• Environment: primarily working indoors, performing clerical work

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If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.