Manager Global Meetings and Events

We Make Life More Rewarding and Dignified

Location: Libertyville

Department: Marketing

Summary:

The Manager of Global Events oversees a team of professional meeting planners and is responsible for overseeing the management and implementation of trade shows, conferences, meetings, incentive programs, and special events on behalf of the organization. In the delivery of these events, the Manager is responsible for ensuring adherence to The Schneiders' Legacy as well as Corporate and Product line brand guidelines. This individual is an experienced project and events manager who possesses a keen eye for detail, quality and time management skills, and excellent communications skills.

The Manager interfaces with a diverse and distinguished group of individuals both inside and outside of the organization including board members, senior executives, sales and marketing teams, medical professionals, government officials and competitors. This individual provides oversight to the global meetings and events program to ensure that corporate-wide annual and long-range spending goals are met through the development and oversight of robust processes.

Hollister Incorporated operates in a hybrid work environment.

Responsibilities:

Meetings and Events

Oversees the management of large scale global and local events on behalf of business units and executive teams by:

• Researching meeting sites, conducting bidding processes, and selecting venues according to event requirements (location, size, cost, etc.).
• Negotiating and executing contracts with hotels, transportation companies, restaurants, and other external vendors.
• Managing all event logistics including air travel, housing, registration, food & beverage functions, off-site events, ground transportation and all other related functions.
• Overseeing all financial aspects of meetings, including budget development and management; billing, payment processing and post meeting reconciliation; and final reporting and analysis. Maintains financial records and review invoices.
• Interfacing directly with senior management teams, meeting sponsors, and vendors to ensure that all participants are fully briefed and engaged. Schedules team meetings and maintains regular communications with key stakeholders.
• Coordinating meeting room bookings, assignment of space, room set-ups, audiovisual requirements, signage, and distribution of materials.
• Producing banquet event orders and/or comprehensive meeting "resumes" to document events and share detailed information with all departments involved.
• Providing onsite support.
• Conducting and analyzing attendee evaluations.

Trade Shows and Conferences

Oversees the management of trade shows and conferences on behalf of business units and executive teams by:

• Collaborating with internal customers to identify event objectives, setting budgets, and securing appropriate booth space.
• Preparing, coordinating, and closely monitoring event timelines.
• Identifying project teams and conducting regular planning meetings. Provides suggestions and input based upon professional industry best practices and experience. Issues meeting minutes.
• Working closely with event marketing companies to design booths, secure appropriate exhibit components and order show services (electric, carpet, shipping, drayage, etc.).
• Collaborating with Corporate Communications to ensure branding and graphics appropriately support event objectives and messaging.
• Selecting booth staff, preparing staffing schedules, and arranging pre-show meetings.
• Securing appropriate lodging and ground transportation.
• Coordinating and planning social functions and special events.
• Collecting and disseminating trade show details to team members and participants, including travel documents, event briefs and schedules.
• Developing familiarity with AdvaMed and EucoMed regulations; ensuring enforcement during events.
• Evaluating the effectiveness of programs and activities and making recommendations for changes.

Other

• Provides vision/leadership and manages the performance and development of direct reports.
• Establishes and manages annual operating budgets.
• Leads the team in identifying problems and proactively seeks methods to improve performance and/or efficiency of operations or tasks.
• Oversees the development of events-related best practices, including web-based processes and communications tools.
• Oversees Libertyville-based cafeteria operations.

Expected Behaviors

• Highly proficient project management, time management, and organizational skills, with the ability to manage details of multiple and complex projects within firm schedules, set priorities that accurately reflect the relative importance of activities or job duties, and effectively carry out event goals in a manner that enhances the company's image.
• Excellent communication skills sufficient to express ideas and thoughts concisely and persuasively, both orally and in writing, to a variety of constituencies.
• Demonstrated integrity, dependability, sound judgment, and resourcefulness to establish and maintain collaborative, positive, and effective working relationships with multiple and diverse groups from the executive level down.
• Ability to address/resolve complex issues quickly utilizing a clear, thoughtful manner.
• Other duties as needed or required.

Requirements:

• 8+ years of global event planning experience.
• 5+ years management experience.
• Experience in the health care industry is a plus.
• Undergraduate degree in Communications, Marketing, Hospitality or Business Administration
  
  
  
  • Master's degree in communications, Marketing or Business Administration desirable.
  • CMP (Certified Meeting Planner) or CTSM (Certified Trade Show Marketer) designation preferred but not required.
  
  
  
  
• Strong writing and verbal communications skills; able to communicate with all levels of the organization.
• Highly proficient in the use of Microsoft Office products including Outlook, Word, Excel, PowerPoint, and Project.
  
  
  
  • Familiarity with SmartSheet and Cvent desirable.
  
  
  
  
• Detail-oriented with an eye for design.
• English proficiency
• Must hold a valid US Passport

Essentials for the role:

• Ability to lift or move up to 50lbs.
• Ability to lift, pull and push heavy objects.
• Ability to construct displays and small booth components, and set rooms as required by event.
• Ability to bend, reach, walk and stand for extended lengths of time.
• Ability to travel to US and international locations up to 50 - 60% of the year.

#LI-Hybrid

Our Total Rewards package in aggregate is above market and includes competitive pay, paid time off programs, peer-to-peer recognition, health and life insurance, wellness programs and incentives, generous retirement savings, and a unique Benefit of Employee Share Ownership Program (BESOP).

• The anticipated base pay range for this position is $100,000 - $150,000 yearly. The actual salary varies based on applicant's location, education, experience, skills, abilities, and other legitimate business factors.
• This position is also eligible to participate in the Hollister Corporate Bonus Plan. The Company also provides a unique Benefit of Employee Share Ownership Program (BESOP) program based on earnings and length of service.
• The Company's health and welfare benefits include medical, prescription, dental, vision, spending/savings accounts, disability, company paid (parental and caregiver) leaves, statutory leaves/disability programs, accident, life, wellbeing, education assistance, adoption assistance, and voluntary benefit programs.
• The Company's 401(k) Retirement Savings Plan includes: auto-enrollment, ROTH, vesting and eligible participants "safe harbor" matching contributions.
• The Company's paid time off benefits include: 11 paid holidays, paid vacation based on length of service and exempt/non-exempt status, and sick days based on statutory requirements and/or exempt/non-exempt status.
• The Company's additional benefits include: education assistance and adoption assistance benefit programs.

About Hollister Incorporated

Hollister Incorporated is an independent, employee-owned company that develops, manufactures and markets healthcare products worldwide. The company spearheads the advancement of innovative products for ostomy care, continence care and critical care, and also creates educational support materials for patients and healthcare professionals. Headquartered in Libertyville, Illinois, Hollister has manufacturing and distribution centers on three continents and sells in nearly 80 countries. Hollister is a wholly owned subsidiary of The Firm of John Dickinson Schneider, Inc., and is guided both by its Mission to make life more rewarding and dignified for people who use our products and services, as well as its Vision to grow and prosper as an independent, employee-owned company, and in the process, to become better human beings.

EOE Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job Req ID: 34563