New

Program Specialist

Johns Hopkins University
United States, Maryland, Baltimore
May 09, 2025
We are seeking aProgram Specialistwho will oversee day-to-day administrative and programmatic elements of projects working in international family planning, reproductive health, and population dynamics for the William H. Gates Institute for Population and Reproductive Health. This position is a full-time position based at the Johns Hopkins Bloomberg School of Public Health. For information about the William H. Gates Institute, please visit www.gatesinstitute.org. The Program Specialist is responsible for backstopping administrative and programmatic activities of the William H. Gates Institute, including scheduling, event coordination (travel and meeting logistics), day-to-day problem solving of an office environment, notetaking, writing and editing, programs and platforms, and procurement processing. Works closely with Program Officers and the Communication Officer on a wide range of programmatic and administrative tasks. The position requires some international travel to provide short-term technical assistance and project coordination. The Program Specialist will draft project work plans as well as provide expertise by writing first drafts of project reports, communicating with sponsors and faculty, as well as other documents needed to conduct project work. The position provides input on materials, strategies, work plans and budgets as needed, undertakes various kinds of research, including literature reviews, web searches and the creation of presentations, develops agendas, and contributes to activity design for all project meetings and events as well as writing and sharing minutes for all meetings. Leads and assists with event planning and activities for WHGI platforms, including the ICFP 2025 and will lead ICFP subcommittee working groups related to these activities. They will also create reports regarding their specific areas of work and make recommendations related to these outcomes. They will also assist with grant-reporting responsibilities to project funders, create PowerPoint presentations, draft correspondence and notes, etc., and provide editing as needed. Lastly, they may be asked to conduct literature reviews and secondary analysis of data to support the Institute faculty and staff. Other duties outside of those mentioned above may be added to support programmatic work as needed. Minimum Qualifications Bachelor's Degree. Two years of related experience. Superb communication (oral and written) skills, tact, and sensitivity to a wide range of cultural environments across international settings required. Additional education may substitute for required experience, and additional related experience may substitute for required education beyond HS Diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications Master's Degree in Public Health, International Development, or a similar discipline. Experience working in an academic, research, or NGO environment. Experience in Microsoft Office, Excel, PowerPoint, and SharePoint. Experience working in an academic, research, or advocacy environment. Language skills in Spanish and/or French. Classified Title: Program Specialist Job Posting Title (Working Title):Program Specialist Role/Level/Range: ACRP/03/MC Starting Salary Range: $48,000 - $84,100 Annually (Commensurate w/exp) Employee group: Full Time Schedule: Monday to Friday: 9:00am - 5:00pm & Event Hours as Needed FLSA Status:Exempt Location:Hybrid: On-site 3-4 days a week Department name: 10001207-PFRH Gates Institute Personnel area: School of Public Health Total Rewards The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function. Diversity and Inclusion The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEOis the Law https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/. Vaccine Requirements Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine.The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.