New

Administrative Assistant I

University of Texas at Dallas

$39,000 - DOQ

medical insurance, dental insurance, vision insurance, paid time off, paid holidays, retirement plan, remote work

United States, Texas, Richardson

May 09, 2025

Posting Details

Posting Number	S06373P
Position Title	Administrative Assistant I
Functional Title
Department	Management
Salary Range	$39,000 - DOQ
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)
Posting Open Date	05/08/2025
Posting Close Date	05/13/2025
Open Until Filled	No
Desired Start Date	05/19/2025
Job Summary	The AAI position provides administrative support for both Faculty and Students in the Jindal School of Management. This position manages duties essential to the success of JSOM students, faculty and staff. The Admin Assistant will provide administrative support to the IS Area and the Professional Program in Computer Information Systems & Technology ( PPIT) as well as financial and budgetary support through managing operating budget, maintaining tracking spreadsheets, reporting tools etc.
Minimum Education and Experience	Bachelor's degree and two years office administration or project management experience or an equivalent combination of education and experience.
Preferred Education and Experience
Essential Duties and Responsibilities	Essential Duties and Responsibilities Actively support faculty members. Some of the related tasks include: preparing paperwork for approval procedures, purchasing requests, arranging travel for faculty and student groups, reviewing expense reports and receipts, and completing travel vouchers for reimbursement. Complete reconciliations, inter-departmental transfers, tracking account funds to give updates, and applying purchases for membership renewals, registrations, and external payments. Create and maintain a database of faculty publications, events, their impact and engagement, and any other contributions to the University as a faculty member. This involves researching members and entering or editing data for each semester/year. *Support programs on various activities as needed, including with:* Initiating, managing and supervising recruitment activities, ad campaigns, web and search engine campaigns, and scholarship yield activities for the program. Managing website content to facilitate recruitment processes. Collecting, managing, and summarizing data and records required for effective management of the program. Managing business relations pertaining to IS area internships and full-time jobs. Initiating, managing, and supervising area events, workshops, conferences, and student competitions. Working with the Career Management Center to support ongoing recruiting and placement efforts. Maintaining records required by the University and accreditation bodies. Interfacing with students about various topics including internships and job placement. Additional administrative duties as needed.
Physical Demands and Working Conditions
Physical Activities
Working Conditions
Additional Information	Remote Work Notice A hybrid remote work schedule may be available (currently 1-day remote weekly). Employees must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required upon employment, and use of personal computer, internet, and other standard equipment may be required. Remote work arrangements are subject to regular review and re-approval and may be canceled at any time. What We Can Offer UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including: Competitive Salary Tuition Benefits Internal Training Medical insurance - including *100% paid* employee medical coverage for full-time employees Dental Insurance Vision Insurance Long and short-term disability Retirement Plan Options Paid time off Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information.
Special Instructions Summary
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator* . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.