Fleet Administrator

As aFleet Administrator you will oversee day-to-day operations of the vehicle and equipment fleet, including assignment and job site allocation:

• Manage the regular maintenance and servicing of Field Service equipment to ensure peak performance and safety.
• Develop and implement preventive maintenance schedules; track and maintain detailed service records.
• Troubleshoot and resolve mechanical issues, coordinating timely repairs with internal teams and external vendors.
• Monitor fleet and equipment performance, identifying opportunities to reduce costs, improve efficiency, and minimize downtime.
• Track vehicle and equipment usage, fuel consumption, and mileage through fleet management software.
• Ensure all vehicles and equipment comply with local, state, and federal regulations, including safety and environmental standards.
• Coordinate procurement of new and replacement vehicles and equipment; handle vendor research, relationship management, and assist with contract negotiations.
• Maintain accurate inventory of equipment, tools, and spare parts.
• Prepare and analyze performance reports related to fleet efficiency, repair costs, fuel usage, and utilization rates.
• Manage service contracts, warranties, and vendor agreements for maintenance and repairs.
• Ensure all required documentation for insurance, licensing, registration, and compliance is maintained and up to date.
• Assist the Transportation Director with preparing a fleet budget, including purchasing, leasing, and operational costs.

• Minimum 3+ years of experience in fleet management, maintenance, or operations-preferably in the transformer service industry.
• Proven knowledge of vehicle maintenance procedures.
• Strong leadership skills with experience managing teams across multiple locations or job sites.
• Proficiency with fleet management systems and tools; strong skills in Microsoft Office (Excel, Word, Outlook).
• Excellent organizational, time management, and problem-solving skills.
• Effective communication and interpersonal abilities.
• Familiarity with transportation laws, safety standards, and regulatory compliance requirements.
• Bachelor's degree in Logistics, Business Administration, Construction Management, or a related field preferred.
• Valid driver's license required; CDL is a plus.