New

Executive Assistant

Microhealth, LLC
United States, Maryland, Bethesda
May 13, 2025
MicroHealth, LLC is seeking an experienced Executive Assistant to support our government client on-site in Bethesda, MD. This position plays a critical role in facilitating day-to-day operations, ensuring efficient communication, and managing high-level administrative tasks that support the client mission and leadership This is an on-site Position reporting to Silver Spring, MD Must be eligible to obtain Public Trust Clearance Work Schedule: Monday - Friday, 8 hours per day between 7:00 AM - 5:00 PM. Some flexibility may be required for meetings or project deadlines Key Responsibilities: Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the National Institutes of Health Sustain a daily calendar of meetings and events Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization Arrange travel and accommodations for the Office of the Chief Operating Officer. Prepare expense reports. Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff Excellent communication and time management skills; proven ability to meet deadlines Ability to function well in a high-paced environment; performs additional duties as assigned by executives Draft and prepare correspondence for internal announcements, meetings, and organizations for the COO Manage the Chief Operating Officer's contacts Assist in preparing and managing presentations and decks Be responsive to emails/texts/phone calls Welcome the Chief Operating Officer's guests by greeting them, in person or on the phone; answering or directing inquiries Use discretion, confidentiality, and good judgment to handle confidential matters Conserve the Chief Operating Officer's time by reading, researching, collecting and analyzing information as needed, in advance Complete ad hoc projects as assigned Organize complex calendars and schedules; resolving any scheduling issues Required Qualifications: Bachelor's degree Minimum 5+ years of experience supporting senior-level executives, preferably in a federal or healthcare environment Proven track record of supporting senior leadership, including high-ranking military and government officials Proven track record of handling confidential information with discretion Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Excellent communication, organizational, and time management skills Ability to adapt in a fast-paced, high-demand environment Ability to obtain and maintain Public Trust clearance Preferred Qualifications: Prior experience supporting senior military or government leadership Demonstrated business acumen and ability to prioritize and make sound decisions Strong interpersonal skills with a professional demeanor High sense of urgency and proactive problem-solving abilities Salary: $120,000 - $130,000 Physical Demands: While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to walk; use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand. The employee may lift or move objects up to 5 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus. MicroHealth will recruit, hire, train, and promote persons in all job titles, and ensure that all other personnel actions are administered without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, or status as a protected veteran and ensure that all employment decisions are based only on valid job requirements. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you need reasonable accommodation due to a disability for any part of the employment process, please send an e-mail to [emailprotected] with your request and contact information.