Executive Adm. Assistant for Office of the Associate Vice Chancellor for IT Services

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

• Procurement system under state guidelines and regulations.
• Applying a high degree of judgment, discretion, and initiative in coordinating activities associated with the Associate Vice Chancellor's office, such as meetings, projects, and replies to inquiries.
• eVA Purchasing System.
• State Regulations that pertain to travel and reimbursements.

• Conversant in the general terminology of finance and accounting and knowledgeable of budget and accounting concepts, practices, and processes.
• Basic technology terms and concepts.
• Higher education and specifically community colleges.

• In all the items listed under comprehensive and considerable knowledge
• Maintaining confidentiality.
• Taking notes/minutes using appropriate dictating or transcribing methods and convert to electronic format.
• Gathering information, conducting research, and preparing reports, letters, and general office guidelines.
• Windows and related Microsoft Office applications (particularly Word, PowerPoint and Excel), scheduling software, e-mail and internet browsers.

• In all the items listed under considerable and working knowledge.

• To learn and to apply new things when and where appropriate.
• Outstanding oral/written communication.
• Detail-oriented.
• To work on multiple tasks simultaneously.
• To apply general work experience to a task.
• Demonstrated ability to address the essential functions associated with this position including the knowledge and skills identified above.
• To independently interpret and apply a variety of complex organizational policies and procedures.
• To independently identify appropriate applications of a wide variety of complex written policies and procedures in circumstances not clearly described by available guidelines.
• To communicate effectively, both verbally and in writing, with the diverse customer base of the Associate Vice Chancellor's office and to handle a broad range of interpersonal contacts, including those at the highest level and those requiring strict confidentiality.
• To be effective in participating in various team efforts throughout the System Office.
• To screen mail, telephone calls and visitors, and maintain confidential files.
• To read and write and perform math functions at a level appropriate to the duties of the position.
• To anticipate needs and be a "just in time" provider of appropriate services and solutions to ensure the smooth functioning of the office of the Associate Vice Chancellor.
• To accurately and dependably prepare invoices, maintain accounting records, and make independent judgments on matters involving the Associate Vice Chancellor's office.
• To manage multiple assignments, prioritize, set deadlines, and complete projects on schedule with minimum supervision.
• To manage customer expectations.
• To assimilate and simplify complicated issues.
• To be a self-starter and work independently as required.
• To work as a part of a management team.
• To plan and execute complex tasks, and work on multiple tasks simultaneously.
• To work and respond in stressful situations.

• Considerable experience in working for a senior-level administrator.
• Ability to use discretion and judgment related to issues involving the office of the Associate Vice Chancellor.
• Strong commitment to customer service, with a proactive and positive attitude toward assisting others.
• Experience working with a diverse and multicultural population and performing community services; demonstrated technical literacy.
• Superb customer services able to be documented by a minimum of five diverse sources from internal and external stakeholders.
• Experience in projecting possible unforeseen problems and using appropriate judgment.

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.