ADMINISTRATIVE SERVICES OFFICER I

BID/JOB ANNOUNCEMENT

ADMINISTRATIVE SERVIES OFFICER I

CHICAGO DEPARTMENT OF PUBLIC HEALTH

Administrative and Operations Bureau

Number of Positions: 2

Starting Salary: $66,612

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted until 11:59pm on 5/29/2025

ESSENTIAL DUTIES

Utilize the City's HRIS to process HR-related transactions, ensure all employee records are up-to-date, and generate reports related to timekeeping and payroll transactions. Coordinate hiring, interview process, on-boarding and off-boarding of CDPH candidates/employees.

Process and prepare payroll to ensure active and/or retired employees are compensated correctly. Audit employee time and attendance to ensure accuracy. Work with the Comptroller's Office regarding payroll policies and procedures. Process special payroll supplements. (v-rolls, Z-rolls, etc.)

Administer all employee leave of absence programs (fmla, military, personal business, personal disability), review and process leave requests, supporting documentations, forms and letters to determine eligibility. Update CDPH's leave tracker with leave of absence statuses. serve as primary contact for all leave requests.

Additional duties may be required for this position.

Location: 111 W. Washington St., Chicago IL 60602

Days: Monday - Friday

Hours: 8:30am to 4:30pm

THIS POSITION IS IN THE CAREER SERVICE

MINIMUM QUALIFICATIONS

* Five (5) years of professional work experience in human resources, OR

* Graduation from an accredited college with an Associate's degree in Human Resources Management, Business Administration, Public Administration or a directly related field, plus three (3) years of professional work experience in human resources, OR

* Graduation from an accredited college or university with a Bachelor's degree, Master's degree, or Doctorate in Human Resources Management, Business Administration, Public Administration or a directly related field, plus one (1) year of professional work experience in human resources.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral part of the interview will be selected.

Preference will be given to candidates possessing the following:

* Previous experience in HR functions related to employment cycle (i.e. Salary administration, processing hires and personnel forms, FMLA, disability etc.)

* Previous work experience with understanding bargaining unit contracts.

* Previous work experience with CATA, CHIPPS and Business Objects data systems.

* Previous work experience with employee benefits programs, personnel policies, hiring procedures and maintaining confidential records.

* Proficiency in Microsoft Word, Excel, PowerPoint and Outlook

* Experience working for a government agency

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor