CONTRACTS COORDin

BID/JOB ANNOUNCEMENT

CONTRACTS COORDINATOR

CHICAGO DEPARTMENT OF TRANSPORTATION

Number of Positions: 2

Salary: $88,092; Grade B-16

Applications for this position will be accepted until 11:59 pm CDT on Monday, June 2, 2025.

This position is open to the public and all current city employees covered under the City's Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under direction, coordinates and directs the preparation and processing of procurement contracts for a city department, and performs related duties as required

ESSENTIAL DUTIES

* Direct and coordinates the preparation and processing of departmental contractual documents (e.g., contracts, suborders, direct vouchers) for the procurement of goods and services

* Supervises and directs staff engaged in contract and payment processing activities

* Reviews and approves purchase requisitions, ensuring accuracy, funding availability, and conformance with City procurement policies and procedures

* Coordinates with the Department of Procurement Services to monitor minority/women-owned business enterprise (MBE/WBE) participation to ensure departmental contracts meet City goals

* Reviews bids and proposals and makes award recommendations to the Department of Procurement Services

* Prepares and processes contract revisions, amendments, and extensions

* Oversee the preparation and processing of vendor payments

* Serves as liaison to the Departments of Law, Finance, and Procurement Services to expedite and troubleshoot contract-related problems

* Prepares various contract status and summary reports

* Supervises the maintenance of contract records and related documents

* Reviews and revises contract specifications for goods and services

* Monitors vendor performance to ensure compliance with contract terms and conditions

* Inform and instructs relevant parties (e.g., project managers, contractors, subcontractors, delegate agencies) on current contract availability and contracting process requirements

Additional duties may be required for this position.

LOCATION: 2 North LaSalle, Ste 1020

HOURS: 8:30 am - 4:30 pm, Monday - Friday

THIS POSITION IS IN THE CAREER SERVICE.

MINIMUM QUALIFICATIONS:

Graduation from an accredited college or university with a Bachelor's plus four years of work experience in the development, negotiation, and administration of procurement contracts; or an equivalent combination of education and experience

Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.

NOTE: You must provide your transcripts or diploma/degree at time of processing.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral interview will be selected.

Preference will be given to candidates possessing the following:

• Previous work experience preparing contracts in a government environment
• Previous work experience in research and development of written specifications
• Previous work experience managing multiple projects/initiatives
• Previous work experience creating and developing reports
• Previous supervisory experience

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

Application Evaluation: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Candidates who meet the minimum qualifications will be placed on an eligibility list in lottery order. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor