ADMINISTRATIVE SERVICES OFFICER I

BID/JOB ANNOUNCEMENT

ADMINISTRATIVE SERVICES OFFICER I

Department of Family and Support Services

Number of Positions: 1

(additional vacancies possible pending budget approval)

Starting Salary: $66,612.00/Year

Applications for this position will be accepted until 11:59pm CDT on 6/02//2025

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under supervision, acts as a personnel officer, administering personnel functions and providing administrative support to a personnel administrator in a large city department, OR administering personnel operations and supervising payroll and personnel processing functions for a small City department or for a bureau in a large City department, and performs related duties as required

ESSENTIAL DUTIES

* Update, correct and edit employee's time and attendance records.

* Answer employee inquiries regarding paychecks, PTO Accruals, union dues, employee benefits, Collective Bargaining Agreement policies

* Generate payroll reports for verification of hours reflected in CATA.

* Enter employee transactions into Oracle/CHIPPS

* Prepare verifications of employment

* Re-scan employees' handprints in the Biometric Reader machines

* Upload documents into EEDMS

* Sort and distribute paychecks for four paydays

* Correct and update data in employee's personnel records

* Check and verify payroll registers

* Advise employees on City of Chicago policies and procedures.

Location: Department of Family and Support Services

Address: 1615 West Chicago Avenue

Shift: Mon - Fri, 9:00am - 5:00pm

THIS POSITION IS IN THE CAREER SERVICE

* Five (5) years of professional work experience in human resources, OR

* Graduation from an accredited college with an Associate's degree in Human Resources Management, Business Administration, Public Administration or a directly related field, plus three (3) years of professional work experience in human resources, OR

* Graduation from an accredited college or university with a Bachelor's degree, Master's degree, or Doctorate in Human Resources Management, Business Administration, Public Administration or a directly related field, plus one (1) year of professional work experience in human resources

Selection Criteria

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral interview will be selected.

Preference will be given to candidates possessing the following:

* Previous experience with CATA, KRONOS or other timekeeping/payroll platforms

* Previous experience working with employee benefits

* Proficiency using Oracle/ CHIPPS or other HRIS systems

* Previous experience working with FMLA/Medical LOA's

For Information on our employees benefits please visit our benefits website at:

Click Here

For Information on our salary and title structure visit our classifications website at:

Click Here

APPLICATION EVALUATION: Initial evaluation will be based on the information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow all required employment/hiring plan provisions, federal, state, and local laws, and collective bargaining agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience, the City of Chicago has adopted ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet the minimum qualifications and who are veterans of the Armed Forces of the United States, residents of Socio-Economically Disadvantaged Areas (SEDA), and/or Chicago Public School (CPS) high school graduates. These hiring preferences do not apply to bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. The learn more about our hiring processes click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Opportunity and Military Friendly Employer and Fair Chance Employer

City of Chicago

Brandon Johnson, Mayor