Executive Office Administrator

Compensation Grade:

Compensation Details:

Department

Job Description:

Responsibilities

The Executive Office Administrator will provide administrative oversight in the creation of, and leading activities as directed by the Office of Public Health (OPH) leadership team. The incumbent will oversee and contribute to the coordination of office wide and intra departmental policy activities, program planning, development, implementation, and evaluation activities and measures. This includes but is not limited to the coordination and maintenance of the OPH strategic plan that will serve as the basis for annual goal setting across all program areas. The incumbent will be responsible for working directly with Center and Program Leadership; lead the coordination of a variety of special projects in the OPH Executive Office which includes establishing project timelines, ensuring the proper resources and stakeholders are brought into the process at prescribed times, providing routine report out to senior management on progress and status, developing reports and other written documents. The incumbent will represent the OPH Executive Office and will serve as liaison with DOH executive staff and external organizations. Other appropriate related duties as assigned.

Minimum Qualifications

Bachelor's degree in a related field and four years of experience in the oversight of administrative activities; OR an Associate's degree in a related field and six years of such experience; OR eight years of such experience. At least one year of experience must have included supervision of staff and/or program management. A Master's degree in a related field may substitute for one year of general experience.

Preferred Qualifications

• Demonstrated experience leading or coordinating policy and program activities ensuring completion of deliverables.

• Demonstrated experience working with different groups of stakeholders.

• Demonstrated technical writing experience.

• Demonstrated experience developing reports and other documents.

• Demonstrated experience preparing and conducting presentations.

• Demonstrated experience convening and/or leading the deliberations of committees/work groups.

• Demonstrated experience in program planning, development, and implementation activities.

• Demonstrated Project management experience.

• Familiarity with project management software packages.

Conditions of Employment

Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.

Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.

Travel, up to 25% of the time, may be required.

The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire. Telecommuting will be available.

HRI participates in the E-Verify Program.

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans

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About Health Research, Inc.

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRIplays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.