Sales Assistant

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves: We are looking for a Sales Assistant to join our Brokerage Operations team. This role is a hybrid opportunity, with time dedicated to front desk responsibilities as well as focused on supporting our Office Tenant Rep brokerage team in administrative, financial, marketing, and operational functions for the business.

We offer a fun, fast-paced, collaborative, dynamic, and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office.

Key Responsibilities:

Business Operations:
* Gathermarket research information to create client deliverables such asmarket surveys, tour books, proposals, and competitive sets.
* Prepare deal documents including Request for Proposals (RFP), Letters of Intent (LOI), renewal letters, leasing statusreports & customer & prospect correspondence,with direction from brokers and/or knowledge of company policies, procedures, and best practices
* Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information
* Draft Listing Agreements for subleases and renewals. Track expiration dates

Marketing:
* Create and edit presentations, pitches, and client deliverables for prospect/client meetings.
* Create and schedule email blasts using Eloqua.
* Execute or coordinate both custom and templated brochures, market surveys, property flyers and property signage.
* Assist in planning industry functions, client events and open houses
* Basic mapping and GIS duties, coordinate projects with mapping specialists as needed
* Partner with JBS and JLL Graphics teams on custom marketing deliverables

Finance:
* Track and process broker expense reports according to the JLL T&E Policy
* Set up new vendor suppliers and manage AP vouchers for property marketing expense

Administrative:
* General duties such as printing, binding, scheduling meetings, calendar management, conference room set up, & making travel arrangements.
* Handle signatory for BIC ensuring documents align with JLL Legal Policy

Front Desk Responsibilities:
* Front desk coverage to include greeting guests, answering the main phone line, & conference room maintenance
* Handling inbound and outbound mail
* Ordering office supplies. Stocking kitchen and copy rooms
* General office maintenance & IT support

Qualifications:
* 1+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
* Highly proficient in Microsoft Office Suite including, Word, Excel, Power Point, Outlook, with ability to learn new software and JLL's in- house platforms
* Experienced with Canva; Adobe InDesign a plus.
* Project management capabilities, including multi-tasking, prioritization, deadline management, & the ability to work both independently & with a team
* Resourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & development
* Able to assert discretion & professionalism when given access to confidential & private information
* Strong proofreading and editing abilities

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.