Provide analytical and executive support to the Director of the NIH T32 training program. Coordinate and oversee day-to-day administrative and office operations to ensure processes and procedures meet department expectations. Provide direct analytical support for the NIH T32 training grant. Update, develop, and maintain various webpages associated with the T32 grant website. Maintain comprehensive databank of initiatives, assignments and delegated actions. Coordinate the development of marketing materials. Provide administrative lead and support in the areas of diversity outreach. Serve as primary point of contact. Plan and coordinate any travel associated with events, including ticket arrangements, any audio-visual needs; lodging arrangements; shuttle arrangements; dining arrangements. Manage catering, entertainment, decorations, rental items, custodial, and parking. Process entertainment and travel reimbursements.
THIS POSITION WILL END ONE YEAR FROM THE DATE OF HIRE, WITH THE POSSIBILITY OF EXTENSION DEPENDING ON FUNDING.
Apply By Date: June 13, 2025 at 11:59pm
Qualifications
Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position
- Bachelor's degree in related area and/or equivalent experience/training.
- Experience analyzing data, writing reports, and creating visuals.
- Experience managing office operations and projects in a fast-paced environment with competing demands.
- Experience managing dynamic electronic calendars, and scheduling and coordinating meetings.
- Experience analyzing and extracting information, determining level and scope of impact, evaluating risks/consequences, developing creative solutions; and understanding the factors associated with decision-making in an academic environment.
- Knowledge and experience using Microsoft office suite, web and calendaring software, and databases.
- Writing, editing, and proofreading skills to produce written materials that reflect the standards and professionalism of an executive office.
- Organizational and time management skills to establish goals, set priorities and manage deadlines; to multi-task and adjust priorities; and adapt to many environments, directions and duties as the executive's needs dictate.
Preferred Qualifications
- Experience managing student training grants in a department setting.
- Professional experience and political acumen to handle sensitive or difficult situations.
- Knowledge of federal and campus regulations and guidelines.
- Knowledge and skill to interpret and apply UC policies and procedures.
- Familiarity with AggieTravel.
Key Responsibilities
- 80% - Federal Programmatic Support
- 10% - Website
- 10% - Special Projects
Department Overview
The Chemistry Department is a large and complex academic and research department located in the College of Letters and Science. The department has state and extramural funds with expenditures of approximately $28M annually including $8M in organized research. There are 28 staff members, 41 senate faculty, 3 continuing lecturers, many Federation appointees, Emeritus Faculty, Postdocs, Pre-Six Lecturers, and 250 graduate students and 750 undergraduate majors.
THIS POSITION WILL END ONE YEAR FROM THE DATE OF HIRE, WITH THE POSSIBILITY OF EXTENSION DEPENDING ON FUNDING.
POSITION INFORMATION
- Salary or Pay Range: $29.16 - $48.97/hour
- Salary Frequency: Bi-Weekly
- Salary Grade: 135
- UC Job Title: ADMIN OFCR 2 CX
- Number of Positions: 1
- Appointment Type: Career
- Percentage of Time: 50% Variable
- Shift (Work Schedule): Schedule is flexible and the person can choose their work hours as long as they fall between 7 am and 6 pm M-F.
- Location: Davis, CA
- Union Representation: Yes - CX
- Benefits Eligible: Yes
- This position is hybrid (mix of on-site and remote work)
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
Physical Demands
- Standing - Occasional Up to 3 Hours
- Walking - Occasional Up to 3 Hours
- Sitting - Frequent 3 to 6 Hours
- Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
- Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
- Bending/Stooping - Occasional Up to 3 Hours
- Squatting/Kneeling - Occasional Up to 3 Hours
- Twisting - Occasional Up to 3 Hours
- Reaching overhead - Occasional Up to 3 Hours
- Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Mental Demands
- Sustained attention and concentration - Frequent 3 to 6 Hours
- Complex problem solving/reasoning - Occasional Up to 3 Hours
- Ability to organize & prioritize - Frequent 3 to 6 Hours
- Communication skills - Frequent 3 to 6 Hours
- Numerical skills - Occasional Up to 3 Hours
- Constant Interaction - Frequent 3 to 6 Hours
- Customer/Patient Contact - Frequent 3 to 6 Hours
- Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Work Environment
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Use shared office space. Work occasional overtime evenings and weekends to meet operational needs.
Special Requirements - Please contact your recruiter with questions regarding which activities apply by position
- This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
A Culture of Opportunity and Belonging
At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.
As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks
University of California - Davis
vision insurance, parental leave, paid time off, paid holidays, sick time, long term disability, tuition reimbursement, remote work
May 30, 2025