Experiential Education Specialist

University of Health Sciences and Pharmacy in St. Louis
United States, Missouri, St. Louis
Jun 25, 2025
Experiential Education Specialist Job Details Job Location : UHSP main campus - St. Louis, MO Position Type : Staff (Full-time) Education Level : High School Travel Percentage : Negligible Job Category : Administrative business and/or operations support Summary St. Louis College of Pharmacy at University of Health Sciences and Pharmacy is currently seeking an Experiential Education Specialist to manage the daily operations of the Office of Experiential Education (OEE) under the direction of the Director. This position plays a critical role in supporting both introductory and advanced pharmacy practice experiences (IPPEs and APPEs) within the Doctor of Pharmacy program, ensuring compliance with college policies and site-specific requirements, as well as supporting international experiential initiatives by coordinating logistics, requirements, and communication with students and international partners. As a part of this position, you will serve as a primary liaison among students, preceptors, and experiential sites-facilitating onboarding, and ongoing communication. In addition, you will support courses, including academic technology. As the Experiential Education Specialist, you will be charged with high level administrative responsibilities and making decisions based on administrative policies. In addition, you will be expected to perform the required duties with general administrative supervision or direction while exercising strong organizational skills, independent judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment. Excellent communication skills are needed to maintain regular, professional communication with students, preceptors, and faculty regarding necessary actions, deadlines, and consequences for non-compliance. You will have the opportunity to: Manage Requirements: Oversee student, preceptor and site requirements for experiential rotations. Monitor and ensure appropriateness and compliance with criteria, ensuring timely communication and action. Maintain accurate records using systems in place. Generate reports and analyze data related to compliance and performance. Ensure Compliance: Understand and ensure experiential education outcomes align with program and accreditation standards. Provide preceptor and student development as needed. Manage preceptor onboarding and on-going profile edits and database management in the experiential education learning management system. Work with stakeholders to manage interprofessional experiences. Update manuals/syllabi/orientation materials. Manage course-related logistics (e.g. - scheduling, copying, etc.). Assist with the development and maintenance of experiential education websites and online resources. Coordinate recruitment, application, interview, scholarship, orientations, pre- and post-departure processes for international APPEs, including requirements. Develop, promote, and communicate international opportunities. Support students before, during, and after international APPEs. Maintain and evaluate relationships with international sites and preceptors. Data Management: Compile and prepare reports on academic, personnel, and administrative matters, utilizing organized and effective computer graphics. Supervise Student Worker: including hiring, training, scheduling, and performance evaluation. Development Support: Assist OEE Faculty Course Coordinators by providing preceptor and student development materials, conducting site visits, and supporting experiential program activities. Regulatory Awareness: Monitor and address federal and state regulations affecting experiential education, such as FERPA, HIPAA, and NC-SARA. Policy Development: Contribute to the development and refinement of office policies and procedures. Administrative Support: Provide administrative assistance for experiential education development initiatives. Includes event coordination, supply orders, meeting coordination, document preparation, filing, and printing as needed. Qualifications To succeed in this role, you will need: Minimum Qualifications High School Diploma or equivalent, and 2 years of related administrative experience from which comparable knowledge and skills can be acquired is required Strong proficiency in Microsoft 365 applications, including Word, Excel, Teams, Outlook, OneDrive, SharePoint, and PowerPoint. Ability to learn and effectively use online databases and web-based applications (e.g., CORE ELMS, Complio, Brightspace, Campus Web). High level of personal initiative, confidentiality, and attention to detail. Professional and efficient oral and written communication skills. Strong interpersonal skills with the ability to collaborate effectively across various levels of the organization. Proficient in time management and organizational skills, capable of managing cyclical projects and meeting deadlines. Independent decision-making and problem-solving abilities. Preferred Qualifications Bachelor's Degree 2-3 years of administrative experience in an academic or health professions setting. Experience or knowledge of international travel. If this sounds like the job for you here is information on how to apply: Follow the simple steps to apply online and submit a cover letter, resume/CV and references. Review of applications will begin immediately and continue until the position is filled. Benefits: UHSP offers a great benefits package including excellent, affordable health insurance, dental, vision, University-paid life and disability insurance, voluntary coverage, retirement match, and generous parental and caregiver leave, personal and University holidays, sick and vacation time. University employees have access to library resources, fitness facilities, cafeteria, and university events. EOE Statement: The University's policy of non-discrimination is congruent with our core values of discovery, diversity, inclusion, integrity, respect, and service. Together, our policy and core values foster an inspiring culture to advance the University's mission and equal opportunities in employment, our academics, programs, and services. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national or ethnic origin, sex, gender identity, sexual orientation, citizenship (where prohibited by federal law), genetic information, veteran status or status as an individual with a disability consistent with applicable federal, state, and local laws. To apply, visit https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=154425&clientkey=1E3AC297F410A99B94DEBF41FE3F4AF6 University of Health Sciences & Pharmacy in St. Louis values the benefits of a diverse student body and workforce. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or status as an individual with a disability. The University's employment policy shall be supported through a continuing affirmative action commitment that embodies the standards of equal employment opportunities for all persons. EOE/M/F/Veteran/Disabled. jeid-6d128e6d0b2a2649a9e5fcaad1f4479d