Senior Executive Assistant

Responsibilities:

As the Executive Assistant and Office Manager, you will manage a broad range of senior-level administrative responsibilities while creating a positive, mission-focused experience for all staff and stakeholders. PEO C3BM is composed of approximately 3,000 Airmen, Civil Servants and Contractors in nearly a dozen locations across the country.

Your ability to keep the PEO's senior leaders organized and aligned will drive the success of those 3,000 people.

Duties include, but not limited to:

• Calendar & Schedule Management: Coordinate scheduling in Microsoft Outlook for senior leaders to ensure alignment with mission priorities. This includes coordinating high-level meetings in the Pentagon and at other locations in the United States.
• Networking: The Pentagon doesn't come with a user's manual. You will apply strong interpersonal and relationship-building skills to develop effective networks and meet PEO objectives.
• Official Travel Planning: You may coordinate travel plans using the Defense Travel System (DTS).
• Correspondence: You will work with the Executive Officer to review, format, and route incoming and outgoing correspondence for clarity, accuracy, and compliance with standards.
• Personnel Support: You help in-process and out-process people who join and leave the organization. This includes maintaining rosters and coordinating access for facilities, software platforms and IT equipment.
• Office Management: You will oversee and shape PEO-wide administrative processes by aligning a team of six administrative support personnel at the Pentagon and at Hanscom Air Force Base. Your expert guidance will ensure consistent, high-quality execution across the enterprise.
• Liaison: You will serve as the communication hub between the General's office, senior staff, other DoD organizations, and external stakeholders.

Citizenship: Must be a US citizen

Clearance: Must have an active US Top Secret clearance

Education: Bachelors Degree

Years of Experience: At least 10 years of professional experience that includes successful work supporting Executive Level leaders in support of critical missions.

Technical Skills

• Expertise in Microsoft Office, including SharePoint, Teams, Word, Excel, PowerPoint and Outlook.
• Schedule management. You will coordinate dynamic executive schedules with ever-shifting requirements. Tetris experts will love this part of the job.

Interpersonal Skills

• Strong organizational skills and demonstrated attention to detail.
• Professionalism and discretion in handling sensitive information.
• Proactive Project Management. You don't need a PMP, but you will take the initiative to identify, organize and manage tasks to get the job done.
• A calm, professional demeanor and an ability to multitask and adapt in a high-visibility, fast-moving office environment.
• Demonstrated excellence in oral and written communication, with the ability to influence and guide cross-functional teams even though you do not have direct authority over them.