Administrative Assistant

T-Solutions: Your Preferred Partner for Global Services and Innovative Solutions

At T-Solutions, we pride ourselves on being the company of choice for those seeking top-tier global services and innovative solutions. Our team comprises highly qualified and uniquely skilled professionals dedicated to delivering services with integrity. We are committed to excellence, enriching our clients, employees, and communities.

Who We Are

T-Solutions is a woman-owned, veteran-owned business based in Chesapeake, Virginia. We specialize in creating exceptional, responsive solutions to complex challenges for our global clients in government contracting. As an innovative and agile provider, we offer specialized technical solutions and a unique set of capabilities that support mission-critical operations and decision-making. Our expertise spans defense, security, maintenance engineering, logistics, and business transformation, ensuring our customers' success in today's dynamic environment. We align our core competencies with our customers' current and future needs, continually adapting emerging and proven technologies to enhance their capabilities.

Career Opportunity

We are looking for candidates to fill an Administrative Assistant position at our Wallops Island, Virginia, station. The Surface Combat Systems Center (SCSC) at Wallops Island requires support in management, engineering, operations, and technical expertise for the activation, operation, maintenance, and engineering of equipment, systems, and computer programs. This support is crucial for all Naval Sea Systems Command and Program Executive Office, Integrated Warfare Systems missions and projects conducted at SCSC. SCSC offers live and simulated integrated warfare capabilities in a net-centric maritime environment, aimed at developing, testing, evaluating, and conducting fleet operations and training for the warfighter.

Essential Duties and Responsibilities

Provides exceptional customer service by welcoming internal and external stakeholders, determining the nature of business, and guiding to the appropriate personnel or department.
• Answers phone calls and directs callers to the appropriate personnel or department.
• Creates a variety of documents including naval correspondence, policies, reports, meeting minutes, and presentations using Microsoft Office applications.
• Maintains electronic and hardcopy files in accordance with records retention policies.
• Maintains accurate data in a variety of databases.
• Prioritize workflow, resolve challenges, conduct research, and demonstrate attention to detail.
• Plans and executes activities related to visits, ceremonies, and conferences.
• Maintains schedules for departments and conference rooms.
• Administers department processes as required.
• Data management.

Travel

• This position includes a low level of travel.

Education, Knowledge, Experience, Skills, and Abilities Required

• A high school diploma or GED equivalent.
• Three years of experience in developing and maintaining documentation is desired.
• Previous experience in database maintenance.
• A good understanding of business information systems is essential.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Access, Project, Visio, Teams, SharePoint, and Adobe Creative Cloud is required.
• Strong grasp of spelling, punctuation, sentence structure, and various writing styles, including creative, professional, and technical.
• Excellent time management skills with the ability to prioritize workflow and multi-task efficiently.
• Ability to work independently, demonstrating initiative and resourcefulness.
• Effective communication skills, capable of expressing ideas clearly both orally and in formal reports.
• Previous experience in creating and maintaining workspaces in MSOffice Power BI and Power Aps is required.

Certificates, Licenses, Registrations

• None

Qualifications

• Active DoD Secret security clearance is highly desired; however, candidates eligible to obtain and maintain a DoD Secret security clearance will be considered. The selected candidate will receive a contingent offer if they do not hold an active clearance. A start date will be established once an interim Secret clearance is granted.
• Must be a U.S. citizen.
• Must be able to work varied shifts between the hours of 7:00 am and 5:30 pm.
• Must maintain the capability to communicate with their supervisor or manager when not in the office.

Physical Requirements

• Sitting for long periods, standing, walking, crouching, and kneeling.
• Reaching, handling, and using equipment, keyboards, and mobile devices.
• Ability to lift items weighing up to 20 lbs.

T-Solutions is proud to be an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

T-Solutions is proud to be a Veteran-Friendly Employer. T-Solutions does not discriminate against qualified applicants because of their status as a protected veteran or their relationship or association with a protected veteran. This includes spouses and other family members.