Event Support Coordinator, City & State New York

About City & State

City & State is the premier media organization dedicated to covering New York's local and state politics and policy. Our in-depth, non-partisan coverage serves New York's leaders every day as a trusted guide to the issues impacting the state. We offer round-the-clock coverage through our award-winning commentary and analysis, weekly publications, daily e-briefs, events, podcast interviews and more.

The Role

City & State is seeking an organized and driven Event Coordinator to join our team. In this role, you will be a critical player in putting together 50-60 events each year. As the Event Coordinator, you will report directly to the Director of Events.

Responsibilities

• Initial Event Coordination:
  • Create Website
  • Create Eventbrite/Zoom Pages
  • Continuously Tracked Attendance
  • Post event website updates
• Assist in all areas of Marketing/Promotion to grow the audience for each event
• Responsible for coordinating and updating all promotional emails, sending out post-event emails, and posting event recordings
• Speaker Coordination:
  • Collecting Speaker Bios/Photos
  • Adding bios & photos, Airtable & website
  • Initial Speaker Email sent with event details
  • Contact information collected
  • Sending out Zoom links
  • Confirming details with speakers
  • Creating/Updating Run of Show
  • Writing Script for Emcee
  • Coordinating Practice Sessions for Speakers
  • Finding moderators for all panels and assist them with organizing prep sessions
• Sponsorship Implementation (logos added to website, speakers coordinated, attendee lists to sponsors, attendee connections, etc.)
• Ordering supplies and awards and coordinating messenger services to and from events
• Registration/Attendee Lists (Eventbrite or Zoom)
  • Updating sales team on registration numbers
  • Keeping track of registration lists
  • Updating attendee list post events with details
• Responsible for on-site set up and day before preparation, including helping prepare event materials such as badges, signage, and printed collateral
• Provide day-to-day administrative support to the events team

Qualifications

• Bachelor's degree or its equivalent required
• Minimum 2-5 years of related experience in event planning, community development, or educational programming
• Excellent customer service orientation with ability to build and foster relationships with diverse constituencies
• Strong communication and interpersonal skills, including proficient writing and computer skills, strength in analytical and reasoning skills
• Ability to work effectively in a fast-paced, team-based, service-oriented environment
• Ability to exercise good judgment, work productively under deadlines and carry out multiple tasks with minimal supervision
• Exceptional attention to detail and the ability to perform non-routine work with changing priorities and collaborating parties, while maintaining a high level of customer service and professionalism in a fast-paced environment
• Ability to successfully represent the company to high-profile event stakeholders
• Computer literacy, including proficiency in the Microsoft Office Suite
• Desire to work in a collaborative environment that values teamwork, innovation, creative problem-solving, and community engagement
• Must be able to work at all events, including sometimes evenings, as event schedule dictates

Please include a cover letter and resume with your application submission.

About GovExec:

GovExec's data and insights set the standard for depth, accuracy, and impact for government leaders and contractors. As the market-leading information and intent-based marketing platform, for over fifty years GovExec has empowered the government ecosystem to engage and support government leaders as they work to achieve their missions across federal, defense, and state and local agencies. Our strategic sales enablement and intent-based marketing solutions accelerate revenue growth to fuel market success. The platform is powered by the largest and most sophisticated database in the public sector, GovExec's platform reaches 3.3 million government influencers each month and provides its marketing clients with a significant competitive advantage in driving higher conversion and growth.

Working at GovExec

At GovExec, we believe that a new era of work -- particularly when, where, and how it gets done -- has arrived. We are building a hybrid workplace that allows for greater freedom and flexibility while also fostering a collaborative culture, no matter where you are working. GovExec offers permanent remote work in 20+ states across the US, as well as the option to work out of one of our offices based in Washington DC, New York or Connecticut. GovExec also offers a range of great benefits including:

• Medical, dental, and vision insurance plans
• 401(k) retirement plan with company match
• Open time off policy
• Twelve weeks paid parental leave
• Supportive, collaborative teams
• Unique opportunity to help government officials from a private sector company
• Expansive learning and development opportunities

Commitment to Shared Values

GovExec recruits talent for four salient attributes or qualities:

• Soul of Entrepreneurship
• Culture of Inclusion
• Force of Ideas
• Spirit of Generosity

The compensation range for this role is $50,000 to $60,000 per year.

Government Executive Media Group, Inc. and its affiliates ("GovExec") are Equal Opportunity Employers. We do not discriminate against our applicants because of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable law.