Administrative / Executive Assistant

Harkcon, Inc. is seeking an experienced Executive Assistant supporting customers within the Department of Energy (DOE) / National Nuclear Security Administration (NNSA). This position is full-time and requires daily attendance onsite at NNSA Headquarters in in Washington, DC.

• Provide a professional, customer-oriented approach when dealing with the public and senior-level officials within DOE/NNSA, programs, functional offices, and field offices, national laboratories, and plants while consistently exercising tact, diplomacy, and confidentiality.
• Communicate appropriately in fast-paced environment; work closely with executives, staff, and team members.
• Respond enthusiastically to frequent queries for information and provide administrative support in fast-paced, active office environment.
• Coordinate multiple executive work calendars and selection of appropriate meeting venues; manage frequent changes fluidly, ensuring all interested parties are informed.
• Identify and solve problems, follow and prepare procedural guidelines and elevate issues to persons with greater authority, when appropriate; embrace and support a culture of continuous process improvement.
• Prepare briefing materials, reports, and data summaries in preparation for executive meetings.
• Take notes and create accurate meeting minutes and reports for executive meetings.
• Collect, consolidate, and edit reports from program offices for presentation to executives.
• Process and track classified and unclassified correspondence using online electronics routing software.
• Review policies and correspondence for actions required of executives.
• Edit and produce final copy of formal correspondence, correspondence summaries, briefings, reports, and a wide variety of other analytical, process flow, financial spreadsheet, narrative, tabular and statistical documents.
• Review documents for Director's signature, coordination or concurrence for accuracy and completeness, conformance with procedural requirements and guidelines.
• Process travel authorizations, book official travel, and prepare travel vouchers for executives
• Process foreign travel clearance and logistics, ensuring travelers comply with current requirements for official foreign travel.
• Guide and coach federal employees and team mates on standard policies and directives.
• Process, track, and disseminate organizational policies and mandates across large, geographically dispersed federal workforce.

MINIMUM REQUIREMENTS

• A bachelor's degree + 5 years of experience or high school diploma + 9 years of experience
• Active DOE "Q" or DoD Top Secret clearance
• Strong organizational, time management, and attention to detail skills
• Excellent verbal and written communication skills
• 2 years of experience in processing and tracking official foreign travel
• Strong Microsoft Office Suite experience to include Word, Excel, PowerPoint, and SharePoint
• Demonstrated zeal and enthusiasm for compassionate customer service and a strong sense of duty

DESIRED KNOWLEDGE, SKILLS & ABILITIES

• 3-6 years of demonstrated foreign travel processing experience
• 5-8 years of experience working in a front-office or office management position
• Knowledge of the organization and function of the NNSA