Receptionist / Office Assistant

To be successful as a receptionist, you should have a pleasant personality, as this is also a customer service role. You should also have the ability to deal with project and assignments in a timely and effective manner, while streamlining office operations. Multitasking and attention to detail are essential for this position. Duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.

Responsibilities

• Greeting and welcome guests as soon as they arrive at the facility
• Data entry, record keeping and other clerical tasks as assigned.
• Order lunches for guests, leadership team and other company events
• Answer, screen and forward incoming phone calls
• Provide basic and accurate information in-person and via phone/email
• Receiving and sorting daily mail & packages
• Run errands as needed
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Keep inventory of office and other supplies. Stocking employee breakrooms, conference room and training areas as needed.
• Update calendars, schedule meetings and interviews
• Perform other clerical receptionist duties such as filing, photocopying, organizing onboarding folders & documents

Requirements and skills:

• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Ability to efficiently navigate various computer software programs.