Administrative Support Specialist

The primary purpose of this position is to provide administrative support to the department chairpersons, faculty, staff, and students of the Department of Mathematics and the Department of Liberal Studies. The student services specialist will assist with maintaining the chairs' calendars, scheduling appointments, and locating and assembling information for various reports and meetings. The incumbent will assist with the preparation of course schedules for the departments. This position will assist with transitioning current and prospective students into the academic departments and collaborate with faculty on student recruitment and retention efforts. The incumbent will resolve routine problems related to office management and communicate with faculty, staff, and students to complete tasks. The incumbent will be exposed to sensitive information and materials and must possess the ability to keep these matters strictly confidential.

The student services specialist will monitor and reconcile the various budgets for the Department of Mathematics and Department of Liberal Studies, to include maintaining historical documentation of budgets and financial issues and processing transactions through the university's requisition system and Banner database. The incumbent will compose letters, memos, and emails to faculty, staff, and other parties, using correct grammar, organization, and structure, and will keep accurate minutes of monthly department faculty meetings. The incumbent will handle the departments' incoming and outgoing mail and packages, order office supplies, and run departmental errands as needed.

Communication - Verbal

The Department of Mathematics is a dynamic group of students, faculty, and staff dedicated to learning, teaching, and advancing mathematics. The Department believes strongly in the individual worth of every student, thus the first priority of the faculty is to deliver high quality instruction to the students, in every course, every day in a student centered environment. The faculty is also a diverse group of respected and active scholars in the field.

The primary function of the Department of Liberal Studies is to provide students with a solid multidisciplinary preparation in the Humanities, Natural Sciences, Social Sciences, and the Arts, subsequently allowing them to pursue careers in education, business, government, and other such fields. The goal of Liberal Studies is to train students to communicate effectively, both orally and in writing, to develop skills in critical thinking and problem solving, and to instill critical thinking with ethical thought.

Carolina Hall, Room 148

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Minimum of two years experience in administrative or office management environment.
Bachelor's degree in a relevant field

12 months

Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment.

If no applicants apply who meet the required competency and T&E requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Resumes will not be accepted in lieu of completing an electronic application. The application must be competed in full detail (including work history) for your qualifications to be considered.

Failure to complete the application completely may result in you not being considered for the vacant position.

Your application for the position will not be complete until you receive an online confirmation number at the end of the process of applying for a position.

If you have general questions about the application process, you may contact Human Resources at OHR@wssu.edu. Individuals with disabilities requiring disability-related accommodation in the application and interview process, please call 336-750-2834