Facilities Work Order Coordinator

Milton Hershey School (MHS) is one of the world's premier pre-K through 12th grade private schools, dedicated to providing a career-focused cost-free education and housing to students from disadvantaged backgrounds. Founded in 1909 through the generosity of Milton and Catherine Hershey, MHS is fully endowed, ensuring students have the resources they need to thrive. The school has empowered nearly 12,000 graduates to lead fulfilling and productive lives and currently serves approximately 2,200 students-with ongoing expansion efforts to provide amazing opportunities to even more young learners.

MHS is seeking a Coordinator of Facilities Work Orders to play a key role in supporting the day-to-day operations of our Central Inventory/VEM & Facilities Department. This position is essential to the smooth functioning of services across campus and acts as a hub for work order processing, communication, and administrative support. The coordinator will monitor, and dispatch requests related to Central Inventory, Vehicle & Equipment Maintenance (VEM), Grounds & Landscaping, and Facility Services. Key Responsibilities:

• Enter and manage daily work orders and data across multiple systems.
• Monitor and reconcile the department's purchasing card (P-card) usage.
• Collect, coordinate, and disseminate information across departments and stakeholders.
• Work collaboratively with administrative teams to ensure smooth department operations.
• Coordinate events and professional development training sessions for Facilities staff.
• Manage ordering, tracking, and distribution of departmental resources.
• Provide general administrative support to Facilities supervisors and managers.

The work schedule is Monday - Friday from 7:00 am - 3:30 pm with occasional overtime hours. Hourly pay rate: $22.33 - 29.81. Pay is determined based on experience. Full-time employees are eligible for an excellent benefits package including paid holidays, vacation & personal time off, medical, dental & vision insurance, and financial benefits.

• High School Diploma or GED required.
  
• At least 3 years of administrative experience in a high-volume, fast-paced office environment
  
• Experience with purchase orders and budget tracking required
  
• Strong proficiency in Microsoft Office, Google Workspace, internet navigation, and general office equipment; PeopleSoft experience preferred
  
• Prior experience with two-way radio communications
  
• Strong data entry skills and acute attention to detail
  
• Excellent communication skills (both verbal and written)
  
• Outstanding organizational, time management, and multi-tasking abilities
  
• High level of professionalism, discretion, and customer service
  
• Candidates should be willing to actively engage with students beyond the scope of their job responsibilities
  
• Candidates must demonstrate a high degree of integrity, as all MHS Staff are role models for MHS Students.