Project Coordinator - Hybrid

Mansfield Oil Company
United States, Georgia, Gainesville
1025 Airport Parkway (Show on map)
Jul 05, 2025
The Fuel Systems and Services (FS&S) Project Coordinator is responsible for keeping the FS&S department organized - tracking project status updates, managing the flow of invoices and payments, and generating customer invoices. The Project Coordinator will work hand-in-hand with project managers to maintain Mansfield's data base of approved projects, doing analysis to ensure department financials are reporting correctly. Responsibilities Project Accounting Approval for expenditure (AFE) management Purchase order management Request and manage content of general ledger accounts for projects Problem solving related to project accounting Departmental liaison between fuel systems and accounting Manage project financial reporting Reporting and Managing CRM for FS&S Create project status reports Manage reporting in CRM Problem solving related to CRM and fuel systems Customer Coordination and Reporting Provide project updates and data for customers related to projects External project setup, tracking and reporting Problem solving related to customer reporting Coordinate between project manager, the customer, and Mansfield operations Customer Coordination and Reporting Identify equipment needs and costs Identify labor costs associated with projects Ensure that contractors include all parts and labor in project estimates Understanding permitting to ensure necessary permits are secured Coordinate between project manager, the customer, and FS&S Other Duties as Assigned Position Requirements Formal Education & Certification Bachelor's degree OR relevant work experience Knowledge & Experience Strong skills in MS Excel, Word, Access, and Smart Draw (nice to have) Telephone skills Petroleum experience preferred Qualifications & Characteristics Strong organizational skills with the ability to multi-task effectively Able to perform in a fast-paced, team environment Strong written and verbal communication skills Work Environment 40-hour on-site work week; 3/2 hybrid schedule after training and intro period Sitting for extended periods of time Dexterity of hands and fingers to operate a computer keyboard, mouse, power tools, and other computer components All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status