Senior Administrative Coordinator

Title: Senior Administrative Coordinator

Employee Classification: Senior Administrative Coordinator

Campus: University of North Texas - Health Science Center

Division: HSC-Division of Research & Innovation

Sub Division-Department: HSC-Division of Research & Innovation

Department: HSC-Office of Sponsored Programs-390030

Job Location: Fort Worth

Salary: Commensurate with Experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The Office of Sponsored Programs, a department under the Division of Research and Innovation at UNTHSC, provides pre-award, post-award, and contract services to support faculty and other investigators while promoting compliance with federal and state agencies, private sponsor agreements, and UNTHSC research policies.

Position Overview

The Office of Sponsored Programs (OSP) is seeking to hire a Senior Administrative Coordinator to join our team. This position is responsible for providing executive, administrative, and analytical support. The Senior Administrative Coordinator will perform clerical functions such as triaging information requests, preparing correspondence, managing the office calendar, responding to general inquiries, arranging conference calls, and meeting management. In addition to working closely with the leadership and the team members of the OSP, this position will also interact with other units within the Division of Research and Innovation as well as the UNTHSC Research Community and other administrative departments and/or external constituencies.

Minimum Qualifications

Bachelor's degree and two (2) years of related experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Exceptional communication and interpersonal skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.

Preferred Qualifications

Experience working in a higher education setting. Research administration related experience.

Required License/Registration/Certifications

N/A

Job Duties:

• Oversight and provision of general administrative support to departmental operations, including purchasing, business records, travel, office equipment and supplies and management of administrative office. This also includes obtaining appropriate approvals for expenditures.
• Support all meeting planning and preparations. This may include scheduling meetings, preparation of agendas and meeting materials, coordinating preparation of meeting space(s) and catering for meals, preparation of meeting minutes, and following up on action items.
• Manage incoming communications from various institutional and external customers. This includes answering phone calls and responding to routine requests and questions as appropriate or triage to appropriate parties or take messages. This may include requests or questions from within OSP, other units from within the Division or the University, or external stakeholders and customers. In addition, open, sort, and distribute incoming correspondence including mail, faxes and email.
• File and retrieve research administrative documents, emails, records, and reports, and create/edit database records/files as needed.
• Coordinate and direct office services, such as records, departmental purchasing, personnel issues, and housekeeping. This also includes preparation of electronic payroll action requests (ePARs) and other human resource documentation, and interaction with Human Resources staff.
• Special projects and other duties as assigned.

Physical Requirements:

• Communicating with others to exchange information.

Environmental Hazards:

• No adverse environmental conditions expected.

Work Schedule:

Monday - Friday; 8:00am - 5:00pm

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.