New

Senior Administrative Assistant

University of Southern Indiana
retirement plan
United States, Indiana, Evansville
8600 University Boulevard (Show on map)
Jun 25, 2025
Title:Senior Administrative Assistant Division: Student Affairs Department: Recreation, Fitness & Wellness FLSA Status:Non-Exempt Salary Range:Grade 5: $13.43/hour EEO Job Group:5 E6 Position Summary Provide responsible administrative support for Recreation, Fitness and Wellness Department, including the department Director, Associate Director, Assistant Directors, and Program Coordinators, utilizing skills requiring independence in judgment and organization. Duties/Responsibilities Organize and set work priorities for meeting deadlines and completing projects. Answer telephone inquires and route calls appropriately. Monitor department communications (website chat, department email, etc.) Organize and maintain Archie's Food closet. Organize and manage Eagle Perks program. Create graphic designs used for various projects for the department. Coordinate department publications. Order and maintain office supplies and promotional items inventory. Assist with building coverage when needed. Coordinate website updates and social media. Coordinate departmental event and program promotion (campus calendar, university newsletters, TV slide show, etc.) Assist with departmental programs. Coordinate catering contracts and rental agreements. Coordinate the employment and termination of student workers. Monitor and evaluate work assigned. Prepare direct payments, purchase orders, travel authorizations, and other items. Compile information and prepare final copy for various statistical reports, surveys, and questionnaires. Implement and develop office procedures and standards with approval of supervisor. Receive and greet visitors and provide general information regarding office and University policies and procedures. Distribute incoming mail. Other duties as assigned. Required Knowledge and Skills High School diploma or GED required. Two years of office experience or comparable work experience required. A combination of education and experience may be used in lieu of experience. Knowledge of microcomputers, word processing, spreadsheet, and electronic mail software required. Strong interpersonal, organizational, and time management skills required. Strong oral and written communication skills required. Strong attention to detail and ability to multi-task required. Preferred Knowledge and Skills Knowledge of database and desktop publishing software preferred. Regular Work Hours/Travel Requirements This position is full-time, 37.5 hours per week, with 7.5 hour shifts Monday-Friday. Start time is flexible and employee may start between 6 a.m. and 9 a.m. Once the starting shift time is selected; it will not vary from week to week. Start time flexibility may be limited during certain times of the year. Occasional weekends, evenings, and overtime may be required. About USI The University of Southern Indiana is a public higher education institution located on a beautiful1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for thisposition include: Affordable medical, dental, vision, life and short term and long-term disability insurance plans. Retirement plan where the University makes the total contribution equivalent to 7% of annual salary. Full tuition fee waiver for employees/75% for spouses and dependent children. Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits. About the Department The Department of Recreation, Fitness and Wellness provides quality programs, services, and facilities to the students, staff, and faculty of the University of Southern Indiana. Application Process Click "Apply Now!" near the top right of this page to complete an application and upload application materials to the attention of the Search Committee Chair. Application materials should include: Resume Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at mcweinzapf@usi.edu or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities