New

Development Coordinator

Planned Parenthood of Wisconsin, Inc.
medical insurance, parental leave, paid time off, tuition assistance, 401(k)
United States, Wisconsin, Milwaukee
302 N Jackson St (Show on map)
Jul 24, 2025
At Planned Parenthood of Wisconsin, Inc. (PPWI), we work to provide quality, affordable health care services, comprehensive education, and strong advocacy. We serve over 60,000 patients annually in 21 health centers statewide, making us the largest and most trusted reproductive health care provider in Wisconsin. Our goal is to help keep Wisconsin safe, healthy and strong! This is an excellent opportunity for a Development Coordinator (40 hours/week) at our Jackson Street Administration Office in Milwaukee, Wisconsin. As part of our comprehensive benefit package, we offer: - Company contribution toward medical insurance deductible - Generous Paid Time Off - 11 Days of Holiday Pay - Immediate 401(k) Vesting with up to 6% company contribution - Paid Parental Leave - Tuition Assistance - Public Service Loan Forgiveness Program PPWI's compensation philosophy is rooted in equity. Starting offers are determined by both the candidate's applicable experience and internal equity. The Development Coordinator pay starts from $20.49 per hour. Additional $1.50 per hour for bilingual (English/Spanish) PURPOSE OF POSITION: The Development Coordinator is responsible for the accurate and timely receiving, processing and acknowledging of charitable donations and pledges received via mail, online and other sources as well as recording and updating constituent data using Raiser's Edge (RE). This position plays a key role in maintaining RE system integrity via accurate and precise gift entry. Additionally, this role works in partnership with Planned Parenthood of Wisconsin (PPWI) Finance to support requests. PPWI's Development Coordinator supports all the direct fundraisers within the Development Department. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. - Must be committed to excellent customer service and the mission, vision and values of Planned Parenthood of Wisconsin. - Commitment to diversity, equity, inclusion, and belonging. - Proven interpersonal and judgement skills working with people with varying identities and backgrounds. - Ability to receive, manage, and disseminate information accurately and initiates next steps, as appropriate. - Attention to detail, tolerance for ambiguity, and the ability to manage multiple tasks in a fast paced, deadline driven environment are essential. - Demonstrated verbal and written communication skills (editing, proofreading, grammar and spelling) are required. - Proven problem-solving skills. - Experience in Microsoft Office products (Outlook, Word, Excel, and PowerPoint) required. EDUCATION and/or EXPERIENCE: - High school diploma required. Associate's degree preferred. - 2+ years of office/customer service experience required, with fundraising database (Raiser's Edge preferred) or CRM database experience required. - Experience working donors and volunteers preferred. PHYSICAL REQUIREMENTS: The position is predominantly sedentary requiring the ability to sit, bend, stand and walk. May require occasional stooping, reaching, stair-climbing and repetitive motions of the hands and wrist related to writing and typing at an electronic keyboard. Rarely requires kneeling, pushing/pulling and repetitive motions of the feet. Physical demands of the position necessitate hearing, talking, handling and grasping regularly. May require lifting up to 30 pounds. Specific vision conditions include close vision reading. Requires the ability to operate a computer, telephone, fax, copy machine, adding machine and calculator. WORKING CONDITIONS: The position is generally performed in an office environment but involves frequent interruptions. The noise level is generally low. The work environment characteristics are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations, however, may be made to enable individuals with disabilities to perform said essential functions. Occasional evening and/or weekend hours may be necessary. ESSENTIAL DUTIES and RESPONSIBILITIES including, but not limited to, the following: Gift and Data Processing Support Development Operations team to ensure timely and accurate execution of all gift entry and donation processing tasks. Process all incoming donations (mail and digital) by batching, scanning, entering, and depositing gifts as received, including checks, cash, credit cards, ACH, online giving platforms (PPOL, EveryAction, NXT Online), stock gifts, matching gifts, and workplace giving. Ensure accurate gift entry into the donor database (RE/NXT), including all gift types such as one-time gifts, recurring gifts, pledges, and in-kind contributions. Review and analyze gifts to assign the appropriate campaign, fund, and appeal designations in alignment with donor intent and organizational accounting structures. Process gifts daily, weekly, and monthly, maintaining consistency and timeliness to support financial close, reconciliation and reporting. Oversee generation of timely donor receipts and acknowledgment letters, ensuring compliance with internal timelines and IRS receipting requirements. Maintain comprehensive documentation of all gifts and pledges in the donor database and SharePoint. Provide complete and timely records to the Finance & Accounting team per agency standards. Financial Reconciliation and Reporting Prepare and deliver financial reports summarizing gift activity, including gift revenue reports, reconciliation reports, and audit-ready documentation in line with month close and fiscal deadlines. Support internal and external audits, and requests, by providing requested documentation and explanations related to gift transactions and donor data. Generate regular fundraising status and reconciliation reports to align and reconcile fundraising database (RE/NXT) data with financial systems (FE). Data Integrity and Compliance Maintain and update donor records, ensuring accuracy, completeness, and consistency across all donor and gift data fields. Use Integrity Queries and data audits to identify and correct data entry issues and maintain high standards of data hygiene, in partnership with Database Manager. Collaboration and Operational Support Work closely with the department Managers to ensure accurate entry supports donor research, segmentation, and tracking. Fulfill data requests from fundraising staff, providing timely and accurate donor and gift information to support engagement, stewardship, and reporting efforts. OTHER DUTIES: Other duties and responsibilities as assigned. PPWI is an equal opportunity employer committed to diversity in the workplace.