New

Assistant Program Manager

University of the Pacific

United States, California, Sacramento

3200 5th Avenue (Show on map)

Jul 01, 2025

Posting Details

Position Information

Job Title	Assistant Program Manager
Union Level
Department	Legal Clinics
Campus	Sacramento
Posting Number	201304081P
Full or Part Time	Full Time
Number of Months	12
Work Schedule	Work is primarily performed in a standard office environment with use of computer and phone. Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping and reaching. Occasional lifting up to twenty-five (25) pounds.
Position End Date
Open Date	07/01/2025
Close Date
Open Until Filled	Yes
Special Instructions to Applicants	For Applicants Seeking Job Opportunities within the University Internal: Internal applicants will be considered within the first five (5) business days of the posting period. External: External applicants will be considered on the sixth (6) business day of the posting period.
Sponsorship	This position is not eligible for a visa sponsorship now or in the future.

Position Summary Information

Primary Purpose	The Assistant Program Manager ( APM) reports to the Director of Community Legal Services ( CLS) and is a critical link between McGeorge School of Law's academic mission, the students' experiential learning, and the community's access to legal services. The APM is responsible for planning and executing in-person and virtual events, has clear communication among partner organizations and participants, acts as a representative of the University on business, and completes administrative activities using independent judgement. The APM also provides daily operations, student training, operational leadership, legal administrative support, bilingual services, community outreach, and student mentorship within the Community Legal Services clinic programs. Our legal clinics are available to community members who are facing legal challenges in the areas of Bankruptcy, Elder & Health Law, and Immigration and are unable to afford representation from private attorneys. The Assistant Program Manager serves as a key liaison between students, faculty, external partners, and community members, contributing to CLS's educational mission and community service objectives, and is involved in community outreach efforts, helping to increase awareness of clinic services and attract new clients.
Essential Functions	Create, build, analyze, update, and follow-through on CLS's programs and related project budgets to ensure timely and accurate forecasted spending against available revenue. Manage and ensure timely submission of documentation, financial reports, and necessary communication to meet all agreed upon grant deadlines. Accumulate, centralize, analyze, and redistribute improvements to administrative and coordination processes for CLS and related projects. Resolve routine problems using independent judgment and with little to no consultation; handle multiple assignments and prioritize in a constantly changing work environment. Update, translate, publish, and reinforce process improvement for operational efficiency. Manage the routing and draft elements of contracts between CLS, related projects, and outside partners, including but not limited to routing contracts to achieve signature from all parties. Supervises Legal Clinic Coordinator, student attorneys, and work study students. Responsible for ensuring timely and accurate invoice payment and/or receipt of multiple funding sources (i.e. grants exceeding $1 million plus gifts). Determines proper coding and budget oversight, including reimbursement, issue of client checks and payment for expert witness fee expenses. Lead collaborator with Director of CLS to develop and maintain social media, website, newsletters, and outreach presence as well as events to promote the CLS and related projects. Supervises Legal Clinic Coordinator, student attorneys, and work study students. Collaborates with various departments, including IT, Events, Finance, HR, and Facilities to support clinic needs and initiatives. Provides translation and interpretation (English and Spanish) during client meetings, legal presentations/consultations and community presentations. Translates and certifies legal documents, including birth/death/marriage certificates and declarations, supporting equitable access for monolingual Spanish-speaking clients. Directs, plans and implements orientation sessions, legal fairs, workshops, and community outreach events. Organizes and executes major events such as the Clinic Boot Camp, Fall and Spring Open Houses, and community legal education workshops. Assistance with notary-related tasks to aid the Elder Law and Health Clinic and estate planning documents. Assist in special projects as requested. University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.
Minimum Qualifications	Bachelor's degree. Two (2) years of complex administrative experience. Two (2) years of related work experience. Bilingual Requirement: Native proficiency in Spanish and English with strong speaking and translation skills.
Preferred Qualifications	Assume responsibility and work effectively with minimum supervision. Ability to manage a variety of professional activities, correctly interpret and explain policies and procedures, and work well with tight deadlines while maintaining complete confidentiality. An exemplary work ethic and commitment to the mission and goals of the Law School and the CLS program. Excellent communication and interpersonal skills to interact regularly with the campus community and the public. Strong organizational, leadership, interpersonal skills, and attention to detail. Ability to independently self-mange assignments and handle sensitive and confidential information with integrity and discretion. Knowledge of case management systems (e.g., Clio) is preferred. Knowledge of SmartSimple, Cobblestone. Notary Public certification or the ability to obtain certification is preferred. Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice, equity, and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Physical Requirements	The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is primarily performed in a standard office environment with use of computer and phone. Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping and reaching. Occasional lifting up to twenty-five (25) pounds. Work Environment/Work Week/Travel: Work performed during standard business hours.
Hiring Range	$68,640.00 - $73,408 per year. We consider factors such as, but not limited to, the scope and responsibilities of the position, the candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer
Background Check Statement	All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening. AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.
AA/EEO Policy Statement	University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.