Administrative Assistant, Pediatric Cardiology

The Department of Pediatrics at the University of Virginia (UVA) School of Medicine seeks applicants for an Administrative Assistant or Intermediate Administrative Assistant to perform clerical and administrative work in the division of Pediatric Cardiology.

The UVA Department of Pediatrics and the UVA Children's Hospital share a common goal to enhance the health and well-being of children and families through collaborative medical care, education of professionals dedicated to pediatric healthcare, breakthrough research that improves lives, leadership, and community service. For more information on the Department of Pediatrics, visit our website: https://med.virginia.edu/pediatrics/.

Administrative Assistants perform work of a clerical nature, providing office support under direct supervision. Work is typically repetitive and follows consistent practice and established procedures. Administrative Assistants consult with supervisors for most decisions outside of standard operating procedures. The successful candidate will join a department that employs outstanding people, and is progressive in its initiatives to develop and support its staff, making it a great place to work. This position will join a supportive, learning-oriented team.

Job Responsibilities

• Provide administrative support to Pediatric Cardiology faculty members
• Type memos, correspondence, forms, and technical or confidential reports
• Receive and screen incoming calls and mail, answer routine inquiries, and route calls to the appropriate individual
• Maintain calendars, schedule and confirm appointments, meetings, and travel arrangements
• Assist with onboarding of Pediatric faculty members which includes space management and office set up for new Faculty
• Order office/lab supplies and event coordination, as needed
• This position's divisional support and duties may change due to department needs

The successful candidate will be a detail-oriented individual with excellent communication skills and the ability to multitask effectively. They will be expected to maintain a high level of professional conduct in both virtual and in-person settings.

Minimum Qualifications

Administrative Assistant

Education: High School Diploma

Administrative Assistant Intermediate

Education: High School Diploma

Experience: At least one year of relevant experience

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Position Type & Work Location

• This is a non-exempt-level, benefited position. Learn more about UVA benefits.
• This is a restricted position, which is dependent on funding and is contingent upon funding availability.
• This position is based in Charlottesville, VA, and must be performed fully on-site.

About UVA and the Community

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application Deadline

The position will be posted and accepting applications through Monday, July 21, 2025. After this date, the position will be closed to receiving new applications.

Additional Requirements

• Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online, by searching for requisition number R0074051. Complete an application with the following documents:

• Resume
• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants: Apply through your Workday profile by searching "Find Jobs."

Reference Check Process

Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Contact

For questions about the application process, please contact Karon Harrington, fak3ph@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.