Administrative Assistant, Sales Operations

AtriCure, Inc. provides innovative technologies for the treatment of Afib and related conditions. Afib affects more than 33 million people worldwide. Electrophysiologists and cardiothoracic surgeons around the globe use AtriCure technologies for the treatment of Afib and reduction of Afib related complications. AtriCure's Isolator Synergy Ablation System is the first medical device to receive FDA approval for the treatment of persistent Afib. AtriCure's AtriClip Left Atrial Appendage Exclusion System products are the most widely sold LAA management devices worldwide. AtriCure's Hybrid AF Therapy is a minimally invasive procedure that provides a lasting solution for long-standing persistent Afib patients. AtriCure's cryoICE cryoSPHERE probe is cleared for temporary ablation of peripheral nerves to block pain, providing pain relief in cardiac and thoracic procedures. For more information, visit AtriCure.com or follow us on Twitter @AtriCure.

We foster a culture of inclusion by embracing diverse experiences and individuals where everyone's authentic self is welcome. We offer supporting programs and resources that provide enriching and equitable opportunities for each person to contribute professionally and personally.

POSITION SUMMARY:

This position is responsible for supporting Sales and Sales Operations in various capacities. This role will perform administrative duties for multiple sales executives and leaders and have responsibility for coordinating complex logistics for virtual and in-person meetings and ensuring seamless execution of events.

ESSENTIAL FUNCTIONS OF THE POSITION:

• Lead the end-to-end coordination and execution of a high volume of virtual, in-person and hybrid meetings, including sales team meetings, leadership offsites, and cross-functional events for sales Vice Presidents and Directors.
• Manage meeting budgets up to $80,000+, negotiate vendor contracts, and ensure cost-effective planning.
• Partner with the contracted travel management company and internal stakeholders to align meeting goals with business objectives.
• Coordinate meeting logistics with internal teams and external vendors (e.g., hotels, AV teams, caterers, and travel services).
• Prepare meeting materials, agendas, and post-event action items as requested.
• Provide on-site support for events as needed, ensuring smooth execution and real-time problem-solving.
• Provide executive-level administrative support to sales Vice Presidents, including calendar management, virtual and in-person meetings, travel arrangements, expense reporting, and prepare Power Point presentations and other communications.
• Facilitate streamlined communication through the upkeep of distribution lists, team rosters, personnel changes and franchise alignment changes.
• Assist with interview coordination for open sales positions in collaboration with HR.
• Serve as a liaison for the field sales team, helping them navigate internal resources and processes.
• Manage the sourcing and distribution of company-branded apparel for the sales team.
• Act as a strategic member of the Sales Administration team, providing backup support for team members as needed.

ADDITIONAL ESSENTIAL FUNCTIONS OF THE POSITION:

• Availability to work outside of standard business hours
• Ability to work under fast-paced conditions
• Ability to make decisions and use good judgement
• Ability to prioritize various duties and multitask as required
• Ability to successfully work with others
• Additional duties as assigned

BASIC QUALIFICATIONS:

• High school diploma required.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Teams, SharePoint
• Strongly customer service oriented
• Organization, time management, and attention to detail.
• Must be able to work independently with minimal supervision.
• Exceptional oral, written, and communication skills.
• Ability to travel up to 10%

PREFERRED QUALIFICATIONS:

• 5 years relevant experience in executive support and/or event planning

OTHER REQUIREMENTS:

• Ability to regularly walk, sit, or stand as needed
• Ability to occasionally bend and push/pull as needed
• Ability to pass pre-employment drug screen and background check

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AtriCure has a variety of benefits available for US based employees and their families. Examples include Medical & Dental beginning day 1 of employment, 401K plus match, 20 days of paid Parental Leave, in addition to maternity leave, for new moms and dads, Volunteer Time off, Pet Insurance, and more. Corporate-based employees also have full access to our on-site fitness center and cafeteria. To see a complete list of our benefits, please visit our careers website: https://www.atricure.com/careers-atricure/benefits. AtriCure participates in the federal E-Verify program to confirm the identity of and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here https://www.e-verify.gov/ AtriCure is an Equal Employment Opportunity/Affirmative Action employer and provides Drug Free Workplaces. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national or ethnic origin, age, protected veteran status, status as an individual with disability, sexual orientation, gender identity or any other characteristic protected by federal, state, or local law(s).