New

Administrative Support Assistant

Equiliem
United States, New York, New York
Jul 08, 2025
Job Title: Administrative Support Assistant Department: Work Management System (WMS) Replacement Project Team Location: 1 Blue Hill Plaza Pearl River, NY 10965 Conract Length: 6 months - high potential for extension as the team is looking for a long term contractor. Schedule: Hybrid 3 days in, 2 remote (with possibly some need for 4 days onsite if needed but will not be the normal schedule. Hours: M - F 8am - 4:30pm OT: No Travel?Occasional travel to other company facilities. Required: Proven experience in an administrative or project support role, preferably in a technical or enterprise system environment. Strong organizational and time management skills with the ability to multitask effectively. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and collaboration platforms such as SharePoint and Microsoft Teams. Preferred Skills: Experience supporting IT or enterprise system implementation projects. Familiarity with project management tools such as MS Project. Job Description: Seeking a detail-oriented and organized Long-Term Temporary Administrative Support Assistant to join the Work Management System (WMS) Replacement Project Team. This individual will play a key role in supporting the team's daily operations by providing administrative assistance, coordinating onboarding activities for new team members, and assisting with documentation and communication tasks throughout the project lifecycle. Key Responsibilities: Provide day-to-day administrative support to the WMS replacement project team. Coordinate onboarding activities for new project team members, including scheduling orientations, preparing documentation, securing IT equipment for contracted resources, and facilitating access to systems and resources. Schedule and organize project meetings, prepare agendas, and capture meeting minutes as needed. Maintain project documentation and team collaboration tools (e.g., SharePoint, Teams, etc.). Assist with tracking deliverables, updating project timelines, and supporting project reporting. Support internal and external communications related to the project. Perform general clerical duties including data entry, file management, and correspondence. Assist with other administrative or project-related tasks as assigned. Qualifications: Proven experience in an administrative or project support role, preferably in a technical or enterprise system environment. Strong organizational and time management skills with the ability to multitask effectively. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and collaboration platforms such as SharePoint and Microsoft Teams. Excellent written and verbal communication skills. Ability to work independently and collaboratively in a fast-paced project environment. High attention to detail and commitment to maintaining confidentiality. #ZR