Office Administrative Assistant

Office Admin Extraordinaire Wanted - Your Next Big Career Move Starts Here!

Now Hiring: Office Administrative Assistant | Direct Hire Opportunity in Buffalo Grove, IL

Wabtec Bus Solutions is redefining what it means to keep the world moving. With a mission to unlock customer potential through innovative and lasting transportation solutions, we offer more than just jobs-we build careers. Right now, we're looking for a skilled and motivated Office Administrative Assistant to support our leadership team and help drive operational excellence from the front lines.

Hours & Pay:

Schedule: Full-time, standard business hours (Monday-Friday)

Pay Range: $23.00 - $27.00 per hour, depending on experience

Employment Type: Direct Hire

What You'll Do:

• Manage schedules, book travel, and organize meetings and events for executives
• Prepare reports, presentations, and other communication using Word, Excel, and PowerPoint
• Greet visitors and handle incoming calls professionally
• Maintain confidentiality of sensitive information and customer data
• Support project coordination by assigning tasks and following up with staff
• Draft and proofread internal and external communications
• Handle ad hoc administrative tasks with a high degree of professionalism and accuracy

Benefits That Work for You:

Starting on day one, you'll enjoy a competitive benefits package including medical, dental, and vision insurance, a 401(k) plan with company match, paid holidays, and generous paid time off. Wabtec also offers tuition reimbursement, so your growth never has to slow down. All this in a culture that values diversity, creativity, and collaboration-because we know success comes from within!

What You Bring:

• Associate degree or equivalent from a two-year college or technical school preferred
• 6 months to 1 year of administrative or office support experience (or a strong combination of education and experience)
• Strong multitasking and prioritization skills in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with Oracle or similar systems
• Excellent communication skills-both written and verbal
• A proactive, customer-service mindset and attention to detail

Let's Get Started:

If you're looking for a workplace that values your skills, supports your career, and makes a difference-click Apply Now to connect with an Advantage xPO recruiter!

After you have applied, download our Staffmark Group WorkNOW App to receive real-time job offers and apply for additional opportunities. You can download it from the App Store or get it on Google Play.

Advantage xPO is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact your local branch. Advantage xPO is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.

All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.

To read our Privacy Notice for Candidates and Employees/Contractors, click here.

By applying for this job, you agree that you may receive both AI-generated and non-AI generated calls, text messages, or emails from Staffmark Group and/or its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our general Privacy Policy at Privacy Policy - Staffmark