New

Executive Assistant

Aleron
United States, New York, Buffalo
Jul 16, 2025
Description Acara Solutions is hiring an Executive Assistant for a leading health insurance company in Buffalo, NY! Type: Contract with possible conversion on performance Pay: $31/hour Schedule: Onsite Monday-Thursday, Remote on Fridays \| 8:30 AM - 5:00 PM Key Responsibilities: Coordinate and manage complex internal and external meetings, including video calls, presentations, and events, ensuring all logistics-such as access, catering, materials, and invitations-are handled for both the Buffalo and NYC offices. Serve as the primary point of contact for Buffalo office operations, working directly with building management to address maintenance and facility-related needs. Maintain an efficient and organized office environment by overseeing supply procurement, inventory, and vendor relationships. Handle confidential and sensitive information with discretion, professionalism, and sound judgment-especially when supporting executive-level decisions. Thrive in a fast-paced setting while taking on additional duties as needed to support executive leadership. Job Requirements Required Skills / Qualifications: 3 years of experience working in an executive assistant role supporting executives 1 year of experience managing an office Advanced knowledge of Microsoft Office products (Outlook, Word, Excel, PowerPoint, Word) with ability to navigate SharePoint & OneDrive Preferred Skills / Qualifications: Notary certified preferred or ability to obtain notary certification upon employment Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran. Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status. Apply