Accounting Specialist

Veregy is an award-winning NAESCO-Accredited decarbonization company focusing on accelerating and simplifying the Energy Transition. We provide turnkey engineering and construction services designed to reduce our clients' energy and operating costs through the implementation of energy efficiency and infrastructure upgrades, smart building technology, fleet EV infrastructure, clean energy generation, and sustainability.

Do you want to be part of a TEAM who delivers Eco-Friendly Environments that Transform Lives? Then you are in the right place...start the application process today!

Summary of Position Functions

The Accounting Specialist is responsible for A/P invoicing and management, vendor management in the accounting system, recordkeeping and filing, expense report processing and other miscellaneous accounts payable tasks. Additionally, the Accounting Specialist is responsible for the billing system set-up and maintenance.

Essential Position Functions

• Enter invoices into project billing system.
• Obtain and maintain sub-consultant COI files in project billing system.
• Perform accounts receivable and project related accounts payable processes.
• Reconcile difficult accounts and respond to vendor inquiries.
• Update A/R collections dashboard.
• Conduct or assist with banking responsibilities including processing and depositing incoming checks and assisting with the payment process.
• Calculate consultant expanse incurred and coordinate payment of invoices.
• Generate monthly invoices and update invoicing information in CCS.
• Generate monthly Excel invoice listing by project for Principal/Finance Manager.
• Prepare invoices for review in billing system by Project Managers; follow up with managers on any outstanding approvals.
• Mail/e-mail monthly statements to customers and follow up on past due invoices.
• Submit invoices for payment in company billing system and client billing system.
• Review contracts for invoice and payment language accuracy and insurance requirements.
• Create and maintain project phase templates and invoice formats.
• Set up, enter, and maintain all DES projects, vendors and clients in billing system.
• Maintain billing rate tables and set up client specific fee tables.
• Check fee setup on incoming sub-consultant invoices and follow up with Project Managers on any related issues.
• Verify project invoices for accuracy and project commitment and forward to Project Managers for approval prior to client billing.
• Maintain client, vendor and misc. (general) address and contact information.
• Enter and maintain Certificates of Insurance information including setting up alerts for approaching expiration dates.
• Assist in annual finance audit as requested.
• Email DEL Sold and Billed information on a monthly basis.
• Maintain inventory list of items in storage; retrieve from storage upon request.

Non-Essential Position Functions

• Other duties as assigned.

Supervisory Responsibilities

• None at this time.

Educational/Certification Requirement

• High school diploma required.
• Bachelors Degree in Accounting or related degree.

Knowledge, Skills and Abilities

• Knowledge of math principles such as addition, subtraction, multiplication and division.
• Strong written and verbal communication skills, including with external customers.
• Excellent attention to detail and organizational skills.
• Working knowledge of MS Office (Word, Excel).
• Ability to work independently.
• Knowledge and ability to interact with vendors/customer and answer inquiries.
• Understanding of the importance of confidentiality regarding company/affiliate information.
• Ability to work effectively with cross-functional teams.

Required Experience

• 3+ years in construction accounting and clerical experience.
• 3 + years' experience with Vista by Viewpoint.

Certifications, Licenses, Registration

• Valid drivers license.

Benefits

• Competitive Compensation.
• Paid Holidays, Paid Sick Leave, and Paid Time Off.
• Competitive Medical, Dental and Vision Plans.
• 401k Retirement Plan with Matching Employer Contributions (%).
• Employer Sponsored Life Insurance and AD&D Insurance.
• Employer Paid Short- and Long-Term Disability Insurance.
• Continued Education and Trade Certification Sponsorship (Specific Positions).
• Company Branded Trucks Provided (Specific Positions).

Applicants must be currently authorized to work in the United States on a full-time basis

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.