New

Events Coordinator - UIC Dorin Forum, Campus Auxiliary Services

University of Illinois Chicago
United States, Illinois, Chicago
Jul 17, 2025
Events Coordinator - UIC Dorin Forum, Campus Auxiliary Services Events Coordinator - UIC Dorin Forum, Campus Auxiliary Services Hiring Department: UIC Dorin Forum Location: Chicago, IL USA Requisition ID: 1035616 FTE: 1 Work Schedule: Monday - Friday, 9:00 a.m. - 5:00 p.m. Shift: Days # of Positions: 1 Workplace Type: Hybrid Posting Close Date: July 21, 2025 Salary Range (commensurate with experience): $53,000.00 - 57,000.00 / Annual salary About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. Responsible for coordinating all operational activities pertaining to Event Management within and around the UIC Dorin Forum and Credit Union 1 Arena. Duties & Responsibilities: Organization: Develop and implement facility preparation that include the following: A full event timeline for each event - includes facility set-up time, event load-in, door open time, event start time, event itinerary, event end time, event load-out time, event clean-up time. Estimated attendance. Type of event (convention, meeting, graduation, banquet, etc.). All equipment needed for event and where/when it is needed. Identify clients use of outside vendors and what services they will be providing and when they will arrive/depart. Design specific event related building layout for use by client and operations staff. Layout should include all equipment needed, where it is to be located with dimensions and distances marked on layout. Ensure all facility rules and regulations are being followed by client and vendors. Act as liaison between client on production of events and production related issues. Maintain emergency procedures to ensure public safety for all events. Conduct safety inspections of the utilized space prior to every event. Assign student workers to proper positions for each event and ensure they are performing tasks they are assigned. Conduct daily building closure procedures ensuring all doors a proper locked and building is secure on event days and non-event days. Oversight: Be on site for assigned events to ensure event is occurring as planned. Inspect the set-up for adherence to lay-out, ensure all equipment is operational, ensure all staff scheduled are present and posted properly, attend to last minute client changes/concerns, coordinate with client on door opening time. Observe guest arrival and adjust staffing if delays are occurring, observe all staff to ensure they are doing the tasks assigned and take corrective measures if not, observe event for any potential hazards, observe event conclusion and ensure all guests exit the venue in a safe and orderly fashion, and dismiss all staff and vendors at appropriate time. Communication: Communicate event details with the UIC Venues & Events Operations teams to ensure all event details are understood with all necessary parties. Provide detailed event reports for review at staff meetings. Prepare post event report that recaps event. Identify areas where staff performed well, and areas where improvement is needed. Communicate with client to determine their level of satisfaction with venue. Accounting: Generate final event closings for use in the settlement process. These closings must be completed within 48 hours of an event completion. Ensure that subcontractor's invoices are submitted and accurately reflect work performed. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: 1. High School graduation or equivalent. 2. Any combination totaling two (2) years (24 months) from the following categories: A. Professional work experience in event coordination. B. College course work in any discipline, as measured by the following conversion table or its proportional equivalent: 60 semester hours equals one (1) year (12 months) 90 semester hours equals two (2) years (24 months) Preferred Qualifications: Experience in the hospitality/event planning industry. Knowledge of event planning, facility set-up and crowd control. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/15330?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-7b75e7d9cd76774ca2ffac0096309af8