Storekeeper

The Storeroom position supports Operations at the University of Kansas with procurement of supplies, tools, repair parts and building materials for Facilities Services at the University of Kansas. This position works in the storeroom and assists with sales and maintaining the proper level of inventories needed to carry out an efficient "maintenance" and "remodeling" program. Work involves filling requests for equipment/ supplies, purchasing stock items for adequate needs, receiving and stocking shipments, and maintaining inventory information in a computerized inventory system.

Operations Business Office within KU Operations provides general oversight for most departments within Operations, including financial oversight, capital project audits and organizational efficiency. KU Operations supports KU's mission of learning, scholarship, and creative endeavor by providing the visible and behind-the-scenes services that make possible the university's academic and research missions.

KU offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave earned per year, nine paid holidays plus one discretionary day, a retirement program, medical & dental insurance, life and disability insurance, other benefit plan options, and State of Kansas discounts offered by various vendors. KU also offers employees educational and professional development opportunities.

Tuition assistance offers up to 12 credit hours per year for employees and Employee Dependent Tuition Assistance Scholarship (EDTAS) award opportunities! Details available at: https://humanresources.ku.edu/tuition-assistance

KU's excellence is a result of the rich tapestry of experiences, perspectives, and backgrounds of our faculty, staff, students, and colleagues from across our nation and the globe. At KU, we invest in continuous learning and growth by creating a climate where people engage in respectful dialogue and debate and support each other's success. We foster a culture of care where each person is seen, heard, and valued. When people feel a true sense of belonging, we believe they are better able to reach their full potential and achieve remarkable things.

The successful candidate must be eligible to work in the U.S. by the effective date of the appointment.

25% - PURCHASING: Compares current inventory counts with past usage to maintain three months supply in inventory. Contacts vendors, distributors, and manufacturers, local, state and national suppliers to find needed items or suitable replacement parts. Replacement parts are for both state-of-the-art equipment and for equipment from the 60's, 70's and 80's vintage. This requires good communication skills in order to be able to communicate with various sales/manufacturer representatives for the purpose of placing orders for stock items, requesting quotes, verifying pricing and following up with any vendor related issues as they come up. Determines when items are on various state contracts, when items can be purchased under departmental authority and when items must follow a bid procedure. Maintains knowledge of technical descriptions and attributes of each part to be able to tell if a substitution is for a like part. All orders must be placed in compliance with FS, University and State policies and procedures. Review the reorder report for assigned items on a daily basis and place orders with appropriate various vendors. Determine if parts/materials should continue to be a stock item before reordering.

25% - STOREROOM RELEASES: Provides counter assistance to serve the FS shops/units and other KU departments. Must become familiar with location of 10,000+ items in the Storeroom to provide expedient service. Items include all maintenance crafts; carpentry, electrical, plumbing, paint, steam, HVAC, construction, and instrumentation. Issues items out of inventory system and ensures the materials are issued to the correct Work Order so that funds are allocated correctly and that costs are appropriately charged for billable jobs. Assists customers and retrieves items in a timely manner in order to reduce waiting time of maintenance workers and the equipment to be serviced. Maintains effective working relationships with other FS workers.

20% - RECEIVING AND STOCKING: Acts as central receiving for FS. Inspects materials received, verifies receipt of items and checks quantity of received goods against packing slips. Notes any discrepancies, damage, etc. on packing slip and independently contacts vendor to resolve issues of damage or inaccurate shipments. Receives into inventory and verifies the items for which purchase orders were generated. Puts items away in proper location in Storeroom for expedient retrieval. Contacts appropriate shop person to pick up shop orders. Forwards receiving information to accounting only after all discrepancies have been resolved. Accurate and prompt receiving and stocking is imperative to ensure that all repair jobs can be competed in a quick and efficient manner without loss of time due to lack of supplies.

15% - INVENTORY CONTROL COMPUTER SYSTEM: Assists in the computerized inventory control system by entering the daily purchases and receiving of goods and materials into the inventory system. Conducts periodic and cycle count physical inventory of stock and submits correction to Warehouse Manager to ensure accuracy of inventory records. Makes recommendations on updates and improvements.

15% - OTHER: Maintains clean, orderly, hazard free, fire safe and secure workplace. Maintain current knowledge of nomenclature and safety guidelines for construction and skilled trades. Unload delivery trucks. Prepare outgoing freight for shipment. Files freight damage claims for items received in the Storeroom to seek reimbursement. Shovels snow as needed by FS snow policy. Provides MSDS sheets to purchaser (or maintains file of MSDS for reference by Storeroom staff and/or shop personnel.) Assist with other staff duties when absences and vacancies occur. Perform related work as required.

In addition to the online application, the following documents are required to be considered for this position:

1. A cover letter addressing how required and preferred qualifications are met.
2. Resume or curriculum vitae.
3. Contact information for three professional references.

Application review begins Monday, July 28th and continues until a pool of qualified applicants is identified.

Lenny DeFazio
ldefazio@ku.edu

$17.20

Monday July 28, 2025

Monday September 1, 2025