Administrative Assistant

Administrative Assistant

General Info
Job Type: Full-Time

Location: Monroe, OH

Min. Yrs. Experience: 5 years administrative support

Pay: $30 - $35.00 an hour depending on experience

Hours: Monday to Friday: approximately 8:00 am to 5:00 pm (flexible)

Benefits:

• Medical Insurance
• Dental Insurance
• Life Insurance
• Retirement Benefit
• Disability Insurance
• Holidays and Vacation

Job Description

Administrative Assistant will be responsible for providing essential administrative support to ensure smooth day-to-day operations of our team, including payroll, invoicing and regular reporting. The ideal candidate will be able to effectively communicate with our team and customers. They will be detail oriented and adept at managing multiple tasks, demonstrating strong problem-solving and time-management skills. They will be dependable and able to work independently.

Responsibilities

• Support team manager, facility performance service team, and home office
• Schedule and dispatch facility performance service team, as required to meet the varying needs of customers
• Issue e-mails and hard-copy correspondence, as required
• Track service calls and work orders
• Send payroll data and invoices to main office weekly
• Track expenses and submit to main office
• Assemble cost estimates for projects
• Prepare invoices to send to clients
• Track projects from sales stage through invoicing / project close-out
• Deal directly with vendors to set up accounts address any other issues
• Publish daily and monthly reports, as required
• Other duties as assigned

Requirements

• High school diploma or General Education Development (GED) certificate.
• Minimum of 5 years of recent administrative support experience. Additional experience is a plus.
• Two years of accounting experience preferred.
• Knowledgeable with mechanical and/or controls equipment and/or general service / facility management a plus, but not required
• Extremely proficient in Microsoft Office Suite, particularly Word and Excel, with an ability and willingness to learn additional software when needed.
• Excellent written and verbal communication skills, with the ability to interact effectively with team members, clients, and vendors.
• Strong attention to detail, with an ability to work independently.
• A proactive approach to work, anticipating needs and taking initiative to resolve issues.

Company Info

Four Seasons Environmental, Inc. (www.fseinc.net) is a 350-associate facilities management firm. Founded in 1985 and headquartered in Cincinnati, Ohio, FSE offers a very stable work environment. Our goal of 35+ years remains the same: satisfy the customer and continuously improve. If you are looking for a nurturing company that puts the customer and the employee first, then please submit your resume for consideration.

• All resumes will be kept in strict confidence
• We are an institutional, commercial, full-facility operation and maintenance contractor and equal opportunity employer: including protected veterans and individuals with disabilities

Mission Statement

In a corporate culture of positive reinforcement, we will produce excellence by continuously finding better ways to serve our client as we would wish to be served.

Vision Statement

In a nurturing corporate climate where families are valued and continuous improvement is a way of life, we will treat our customer and our fellow employees as we would wish to be treated so that we will continue to be our customer's contractor of choice.

• Must be authorized to work in the US
• No relocation assistance is available
• Four Seasons Environmental, Inc. is a federal contractor and is required to comply with the Drug-Free Workplace Act of 1988 (which supersedes state laws to include cannabis). Employment is contingent on passing a 10-panel pre-employment drug screen, random drug and alcohol screenings, and background/reference checks.