Administrative Assistant

Qualifications:

Required:

• High school diploma or GED required

• 1+ years of administrative experience

Preferred:

• Reception experience
• Familiarity with construction project management platforms (Procore, PlanGrid, etc.) is a plus

Office and Travel:

Travel may be involved to Corporate Office and Project Jobsites.

Skills:

• Attention to detail and high level of accuracy
• Ability to organize and prioritize responsibilities
• Strong problem-solving skills
• Strong verbal and written communication
• Proficiency in Microsoft applications
• Ability to function as an integral team member, working under time constraints and meeting deadlines in a changing environment
• Ability to take initiative and work independently with minimal supervision
• Embodies personal integrity and keeps confidences
• View every interaction as an opportunity to add value and enhance relationships

Responsibilities and Tasks:

• Efficiently and effectively process, copy and file project management related forms and documents, including, but not limited to:
  
  
  
  • Bidding Process (bid solicitations, bidder's list, insurance of bid documents, follow-up calls to subcontractors, etc.)
  • Processing of Submittals, RFI's, Project Schedule Updates
  • Subcontracts, Professional Service Agreements, Purchase Orders, COI and Change Order Administration
  • Project team correspondence and communications (i.e. meeting minutes, construction drawings, amendments, ASI's, CCD's etc.)
  • Keep current set of plans updated (i.e. Bluebeam/Shared File Structure)
  • Project finalization/close-out
  • Architect/Client based document management systems
  
  
  
  
• Provides general corporate administrative assistance as requested
• Assist other teams as needed (vacation, work overload, etc.)
• Follow McGough standard Policies & Procedures
• Attends/Participates in Corporate PC Meetings and Corporate Meetings as required

Office and Travel:

Periodic travel requirement, on-site in Ellendale, ND project

Responsibilities and Tasks:

General Office Responsibilities

• Managing service of office equipment (large format copier/copy machine/postage meter)
• Provide daily reception coverage, as needed and back-up coverage for receptionist
• Assist with daily processing of mail and manages UPS processing.
• Assist with photocopying and plan copying
• Provide general administrative and project support
• Support onboarding of site workers, including badging, orientation paperwork, and safety documentation

Project Coordination & Support

• Assist with processing invoices, expense reports, and purchase orders
• Assist with project and accounting archiving
• Coordinate deliveries, material receipts, and job site inventory tracking
• Support scheduling of inspections, meetings, and subcontractor coordination

Facilities Management & Event Support

• Manage office and kitchen supplies
• Arrange meeting luncheon arrangements
• Monitor conference rooms for supplies, phone lists, etc.
• Provide general administrative and project support, as requested
• Assist with kitchen cleanup

Other Duties

• Actively contribute as a member of the Ellendale Project team, collaborating to support shared goals and objectives
• Engage in business development by building and maintaining strong relationships with clients, design teams, consultants, and subcontractors, and participating in industry and McGough-sponsored events
• Represent McGough professionally at all events, upholding company standards and serving as a positive ambassador
• Attend company and project meetings, pursuing ongoing personal and professional development to enhance skills and performance
• Collaborate across departments and with external stakeholders to ensure cohesive project execution
• Actively support and participate in Lean events, promoting the McGough Way and fostering a culture of continuous improvement
• Perform additional duties as assigned to support team and project success
• Other duties as assigned

Physical Requirements:

The physical requirements listed here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position involves sitting for extended periods of time at employee's work station and during meetings as well as while traveling, either by plane or car. Employee needs to be able to lift up to 20 pounds as frequently as needed to move objects; dexterity to write and manipulate computer keyboard and mouse; ability to hear and speak clearly; and ability to distinguish between colors on graphs and charts.

Occasionally, employee will be required to visit construction jobsites which may expose the employee to dirt, dust, uneven surfaces, outdoor weather conditions and extreme temperatures.