Pre Professional Program Recruitment Assistant

This position reports to the Director of the School of Nursing and Health Professions. It also involves daily interaction with prospective and current students, high school guidance counselors, university staff, faculty, academic personnel, and administrators. An individual in this role must be self-motivated to display professional communication skills, and function independently with little or no supervision. An ideal candidate will also maximize the use of computer technologies while performing tasks. The individual in this position must be able to provide exceptional customer service, balance multiple projects and deadlines in a fast-paced, high-traffic environment, and be ready to provide support as needed in any situation. This position functions with a high level of confidentiality.

Hybrid remote work may be available after the successful completion of the initial training period. Please note that the remote work policy is subject to change at the discretion of the department or university.

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

• Supports student recruitment efforts by developing and distributing targeted outreach materials and engaging with prospective students at recruitment events such as high school career fairs and university preview days. The role collaborates with internal and external stakeholders to facilitate a smooth application, admission, and enrollment process. It also ensures accurate data entry and maintains compliance standards related to program admissions.

• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision

• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums

• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities

School of Nursing and Health Professions

Starting at $20/hour and commensurate with experience

• Professional experience in an administrative/clerical role

• Professional experience with MS Office Suite

• Professional experience with marketing design software such as Canva, Hootsuite, or Adobe platforms

• Professional experience with social media marketing, including advanced functions, and proven history of quickly learning new programs.

• Proven record of managing multiple tasks and effectively organizing work to meet tight deadlines

• Proven record of communicating effectively, both in writing and verbally, across various professional settings

• Working knowledge of University of Wisconsin Oshkosh and School of Nursing and Health Professions policies and procedures, including knowledge of pre-requisites, admission process, curricula, and Family Educational Rights and Privacy Act (FERPA)

• Proficient with the University of Wisconsin Oshkosh Student Information System

• Working knowledge of UW System policies and procedures in relation to purchasing, travel expense reporting, and invoicing

Minimum: High School Diploma or equivalent

Application review will begin on August 5, 2025 and continue until the position has been filled.

To apply, click on the APPLY button or go to: http://wisconsin.wd1.myworkdayjobs.com/UW_Comprehensives?Institution=5adf054562b610142325cb73e24d0000

Required application materials:

Required: Resume

*Optional: Cover Letter

*Please use your application material(s) to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise, using specific examples from your work and education history.

All final candidates will be asked to provide names, email contact information, and/or phone numbers for at least three (3) references, with at least one being from a manager or supervisor, during the interview process.

Applicants must complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Reasonable Accommodations

UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact afaction@uwosh.edu or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
Unless otherwise indicated in the job posting, the University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e-verify employer; therefore, STEM extensions are not options for work authorization.

Annual Security and Fire Safety Report (Clery Act)

For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/, or call UWO Police Department, at (920) 424-1212 for a paper copy.

EEO Statement
Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.