Principal Office & Administrative Specialist

Principal Office & Administrative Specialist

Position Summary
The Principal Office and Administrative Specialist supports the EVPP Shared Services Web Development and Design team by providing general administrative assistance and helping ensure websites comply with the Department of Justice (DOJ) accessibility requirements ahead of the April 2026 deadline. This role reports to the Web Development/Design Supervisor and contributes to the overall efficiency and organization of the web team.

This is a full-time, temporary position for six months, with the potential for extension based on workload and available funding. Regular work hours are Monday through Friday, 8:30 a.m. to 5:00 p.m. The position is primarily remote, with one required in-office day per week. The anticipated start date is early August or as soon as possible. Local AFSCME Clerical represented position.

Duties/Responsibilities
General Administrative Assistance (95%)

• Utilize accessibility tracking tools such as Pope Tech and Screaming Frog to audit websites.
• Provide regular updates to stakeholders regarding the accessibility status of their sites.
• Maintain and update the accessibility tracking spreadsheet to ensure data accuracy and project transparency.
• Create a Project Charter for each site to outline goals, scope, and responsibilities.
• Assign specific accessibility tasks to relevant team members, ensuring clarity and accountability.
• Draft, revise, and finalize various forms of written communication, including correspondence, announcements, reports, and other documentation.

Other Responsibilities (5%)

• Coordinate team communications and manage related documentation and records.
• Perform general administrative duties and provide support as needed for Web and administrative team of the broader EVPP office as needed

Required Qualifications

• High School Diploma/GED and two years of related office and administrative or event planning experience. Training/education may be substituted for some of the years of experience.
• Experience using MS Office (Word, Excel, Powerpoint) and Google (Google Calendar, Google Drive, Google Hangout) and Zoom.
• Strong computer, database, and electronic calendaring skills.
• Excellent interpersonal, oral, and written communication skills, strong customer-service orientation, experience working with people from diverse backgrounds.
• Experience working effectively and collaboratively as part of a team and the ability to work independently with a high level of self-direction.

Preferred Qualifications

• Proven track record in senior administrative support.
• Experience in policy coordination within higher education.
• Experience in facilitating cross-unit communication.

EVPP Shared Services Web Development and Design Team provides Drupal web support for varied Provost Office programs and other central administrative units.

Pay Range: $21.69 - $22.55 per hour, depending on education/qualifications/experience

Time Appointment Category: 100% Appointment, 6 months with possibility of extension

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).