New

Administrative Assistant

Massachusetts General Hospital
United States, Massachusetts, Boston
55 Fruit Street (Show on map)
Jul 22, 2025
Summary This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff. Does this position require Patient Care?No Education Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience Minimum of 2-3 years of experience in administration Knowledge, Skills and Abilities - Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook). - Excellent verbal and written communication skills. - Strong organizational and multitasking abilities. - Ability to work independently with minimal supervision. - Strong attention to detail and problem-solving skills. - Familiarity with hospital administration processes and healthcare regulations. - Professional demeanor and ability to interact effectively with all levels of staff. The Admin Assistant will work directly under the supervision of the Administrative Director of Research to support and coordinate a wide array of research initiatives and administrative operations across BWH and MGH. The ideal candidate is a highly organized, proactive, and detail-oriented individual with experience in research coordination and administrative support. This role involves supporting faculty and research staff in managing projects and initiatives including program grants, grand rounds, reimbursements, onboarding research staff, research retreats, and other cross functional administrative and programmatic tasks. Key Responsibilities: Coordinate multi-component research initiatives Track timelines, deliverables, and reporting requirements for program and project grants. Assist in the preparation of biosketches, and support documents. Coordinate logistics for research grand rounds, journal clubs, seminars, and other recurring academic events. Help with the development of a department newsletter Plan and support logistics for annual research retreats and other department, wide events. Assist in the onboarding of non-professional research staff (e.g., interns, coordinators, research assistants), including scheduling orientations, facilitating access, and preparing onboarding materials. Support reimbursement processing and expense tracking for faculty and research staff in accordance with institutional policies. Manage calendars and scheduling for research related meetings and events. Respond to inquiries and ensure timely follow-up on requests related to research operations. The General Hospital Corporation is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.