Event Coordinator

The Event Coordinator plays a key role in supporting the mission of the Wisconsin Union by coordinating events that enrich campus life and foster community engagement. Working with a diverse array of client groups, this position oversees the planning, logistics, and execution of key venue details for a high volume of programs and events. Team members work with customers to create event timelines, determine event needs (including food and beverage, room configuration, and AV and equipment rentals), and liaise with other teams internally and across campus to coordinate seamless events. The Event Coordinator ensures high-quality service and operational excellence. Please visit our website to learn more about us: https://union.wisc.edu/host-your-event/.

• Greets customers/guests, assists with registration, answers questions, and refers complex issues to appropriate entities

• Communicates with customers to determine event details and requirements, evaluates requests, recommends service plans and pricing, and provides status updates

• Assists with planning and the creation of promotional materials and resources for events

• Schedules logistics and secures resources for all aspects of events including space, vendors, and staff; and coordinates details and resolves operational issues

• Monitors and processes event related transactions and event data and records

WI Union, Campus Event Services, Memorial Union

The starting salary is $23.50/hour - but is negotiable based on experience and qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see. https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pdf

• A minimum of one year of professional experience in event coordination and/or event management.

• Experience working directly with customers and providing customer service in-person, via telephone, and/or via email.

• Experience with event management software platforms (e.g. EMS, Mazevo, 25Live).

• Strong organizational skills and ability to manage multiple events and priorities simultaneously.

• Excellent interpersonal communication skills, with a customer service mindset.

• Demonstrated ability to work collaboratively with a diverse array of customers and stakeholders.

Bachelor's Degree Preferred Minimum

Applicants should attach a letter of qualifications and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process.

Kathleen Keller, kathleen.keller@wisc.edu, 608-262-9323

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.