Administrative Specialist

Administrative Specialist (Secret Clearance)

Who We Are:
ThinkTek LLC is a fast-growing Certified SBA 8(a) and Service-Disabled Veteran-Owned Small Business (SDVOSB) company. We specialize in providing management and technology consulting services to support the business and technology modernization efforts of the Federal Government. ThinkTek was formed with the specific purpose of providing its clients a tailored solution around Program & Project Management, Strategic Planning, and IT Operations.

Position Description:
ThinkTek is seeking an experienced Administrative Specialist to provide professional and responsive administrative support for a Department of Defense program. The ideal candidate will be detail-oriented, organized, and capable of independently managing daily administrative tasks in a dynamic environment. This position plays a key role in supporting personnel actions, scheduling, reporting, document tracking, and office coordination.

Responsibilities:

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  Provide general administrative support including calendar management, meeting coordination, and data entry

  
  
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  Maintain and track program records, correspondence, and deliverables

  
  
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  Prepare, review, and edit documents for accuracy and compliance with internal and DoD standards

  
  
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  Support financial and travel-related tasks, including voucher processing, DTS coordination, and records reconciliation

  
  
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  Assist with onboarding support, training coordination, and personnel tracking

  
  
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  Coordinate logistics for meetings, briefings, and events, including materials preparation and note-taking

  
  
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  Manage and organize file systems, both digital and physical, to support reporting and audits

  
  
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  Communicate effectively with internal teams and external stakeholders

  
  

Required:

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  Active DoD Secret clearance

  
  
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  High school diploma or equivalent

  
  
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  Minimum of 5 years of administrative experience supporting a federal or DoD program

  
  
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  Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

  
  
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  Strong attention to detail, time management, and organizational skills

  
  
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  Ability to handle sensitive information and manage multiple priorities

  
  

Preferred Certifications:

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  Certified Administrative Professional (CAP)

  
  
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  DoD Financial Management Certification (DFMC)

  
  
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  Defense Travel System (DTS) training or certification

  
  

ThinkTek LLC is proud to be an Equal Opportunity Employer (EOE), making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. ThinkTek offers medical, dental, and vision insurance to all full-time employees; PTO and a variety of other paid leave options are also available. You can read more about ThinkTek benefits at https://www.thinktekllc.com/careers/.