Program Relations Administrator (ALUMNI EXTERNAL REL SPEC 2)

Job Summary

Reporting to the Executive Director - Women and Philanthropy, the Program Relations Administrator is a professional who applies acquired job skills, policies, and procedures to complete substantive assignments. They will help to implement complex programs, events and / or communication strategies designed to inform alumni and key constituencies of institutional programs, activities, policies, and practices. In addition to these items, the incumbent will display analytical and critical thinking skills as they work on projects and events, while also solving complex tasks.

Apply By Date

August 7, 2025 at 11:59pm.

Minimum Qualifications

• Bachelor's degree or an equivalent combination of education and experience.
• Experience providing project management experience in fast-paced environment with competing demands, including skills to strategically plan and implement successful events working with large/small volunteer groups.
• Experience using computer software (Word, Excel, Access, Outlook, PowerPoint, Canva, Doodle Poll, Survey Monkey etc.) to produce complex spreadsheets and reports, extract data, database management, and create presentations, project calendars, correspondence and detailed brieng materials.
• Experience creating, managing and monitoring budgets. Processing expenses, enforcing policies and processes.
• Experience working in a professional oce environment that requires strong communication skills, both written and verbal, interpersonal skills. Have an acute understanding of customer service and business processes to create and maintain professional, collaborative relationships with colleagues, donors, volunteers, and senior leadership.
• Experience using critical thinking, organizational and time management skills. Experience providing administrative, analytical and program support to high-level executives in a highly condential, fast-paced and dynamic environment.

Preferred Qualifications

• Experience participating in a college, university, non-prot organization, or other large complex institution.
• Experience with Advance (AIS), Aggie Travel, and Aggie Buy.
• Familiarity with online survey tools such as Survey Monkey. Experience with hosting features in Zoom.
• Knowledge of development - fundraising profession and of contemporary issues and methods of fundraising and engaging events and stewardship. Familiarity with campus-wide offices, administrative contacts, campus structure and resources.

Key Responsibilities

• 40% - Project and Event Management
• 35% - Executive Support and Analysis
• 15% - Advisory Committee Support
• 10% - Program Administration

Department Overview

The Women and Philanthropy initiative at UC Davis seeks to inspire and encourage women to use their economic power and position for meaningful impact and is open to all individuals who support this mission. Today women are leading a new era in philanthropy. Recognizing women's leadership, philanthropy and the power and purpose of a community of individuals who support the mission is the foundation of this initiative.

Development & Alumni Relations (DEVAR) provides leadership in building enduring public trust, understanding, and support for UC Davis and its mission of teaching, research, and public service. DEVAR provides leadership, coordination and support services to help the university meet its mission of research, teaching and service by building philanthropic support and executing approved fundraising programs that support the university's highest priorities and initiatives.

POSITION INFORMATION

• Departmental Budgeted Salary Range: $26.82/hr. - $30.82/hr., commensurate with experience.
• ALUMNI EXTERNAL REL SPEC 2 Pay Range: $26.82/hr. - $47.61/hr. / $56,000.00 - $99,400.00
• Salary Frequency: Bi-Weekly
• Salary Grade: Grade 19
• UC Job Title: ALUMNI EXTERNAL REL SPEC 2
• Number of Positions: 1
• Appointment Type: Staff: Contract - 1-year contract with possibility of extension.
• Percentage of Time: 100%
• Shift Hours: M-F 8am-5pm
• Location: Davis, CA Univ Conf Ctr (CONFCNTR)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• H1-B Eligible: No
• Hybrid/Remote/Onsite: This position is hybrid (mix of on-site and remote work). This position is based in Davis, CA and may be eligible for flexible work arrangements, including a hybrid schedule.

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Must have reliable transportation to off-site events and meetings. Work hours outside standard 8 a.m.-5 p.m. schedule. May travel as needed outside normal working hours to staff Sacramento and local events.

Special Requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks