New 
Executive Business Administrator
 Microsoft | |
 United States, Washington, Redmond | |
 Jul 23, 2025 | |
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OverviewExecutive Business Administrator, Corporate Accounting Team The Corporate Accounting Team is searching for an experienced, collaborative, and detail-oriented Executive Business Administrator to support a General Manager and their respective team along with back up support for all Corporate Accounting Our mission is to empower every person and organization on the planet to achieve more. This inspires our work and drives us to challenge the status quo every day. In Corporate Accounting, we bring this mission to life through operational excellence, cross-functional collaboration, and a commitment to continuous learning. This exciting and fast-paced role requires collaboration, planning, and organizational skills, the discretion to handle confidential information, and a high level of professionalism in engaging with customers/partners and all levels of Microsoft employees and external staff. Candidates with a positive attitude and a passion for learning will thrive in our family-like-feel environment. A successful candidate can complete work quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround and take effective action without always having the total picture. This role will manage complex executive calendars, coordinating across Microsoft's executive leaders, including engineering executives, and their global teams. You will be a critical part of the team, responsible for driving all aspects of team support - onboarding, space, hardware, team meetings, events, and morale. As a known ally within our team culture, you will be responsible for planning and executing morale events.
ResponsibilitiesCalendar ManagementProvides strategic calendar management and time planning support for manager(s) e.g., General Manager ("GM"). Aligns calendar based on knowledge of manager's preferences and operating styles (e.g., personal needs, allocation to business priorities). Ensures preparation of meeting setting and participant attendance, involving team members in tactical logistic support as appropriate (e.g., booking rooms, troubleshooting audio-video [AV] and technical issues). Gathers, prepares, and provides meeting materials (e.g., agendas, briefings, pre-reads). Uses judgment and knowledge of business context to identify and provide delegates for meeting conflicts as needed, makes decisions around prioritization and keeps manager informed. Collaborates and engages with peers (e.g., VPs Executive Assistant, Corporate Accounting vitality team, Human Resources) to enable decision making processes. May attend meetings and/or ensure follow-up as needed. Manages ambiguous situations. Cross-Functional Collaboration and CommunicationContinue to build and leverage network across organizations to enable their team and leader's work. Serves as a liaison between executives and teams. Gathers information from partners across organizations (e.g., business managers, finance partners, peers) to prepare key stakeholders to distribute information to their teams. Communicate with external partners/audiences and third parties. Represents their leader(s) and Microsoft. Discipline Growth and DevelopmentActively seeks to mentor less experienced Business Support colleagues.Contributes to their organization's culture by participating across the team and division. Engages in career development and training. Identifies and aligns growth opportunities for self and team. Develops and shares best practices and insights. Supports team building. Team Support (Onboarding/ Offboarding)Provides support to new full-time employees, intern and university recruitment for the organization (e.g., ordering new-hire equipment, setting up workstations, distribution lists, security groups) and be an essential contact for questions and company information. Event Coordination and LogisticsPartners with Morale team and tenured Business Support to coordinate, support logistics, and direction for events. Proactively drives actions needed to ensure event outcomes (e.g., developing workback schedule, checkpoints leading up to an event). Acts as a point of contact for events (e.g., changes). Resolves preparatory setbacks and escalates to tenured Business Support staff or Morale team lead as needed. Collaborates and coordinates with stakeholders to set up events, as needed, and manages supplier and business relationships end to end. Engages in post event close out (e.g., tracking event results/attendance. Distributing post-meeting materials) in partnership with team members. Identifies learnings and suggests best practices for future events. LeadershipLeads by example and serves as a role model to Business Support colleagues by maintaining a professional attitude, demonstrating executive presence, influencing others, and encouraging self-reflection during challenging situations. Project OwnershipBalances multiple projects end to end with varying deadlines, while maintaining executional and operational excellence within the business and across business groups as applicable. Takes accountability for project outcomes and drives stakeholder accountability through consistent communication. Identifies impacts and risks across the organization and communicates these to partners and key stakeholders. Streamlines processes, provides process improvements, and adjusts as needed. Leads efforts to determine measurable success of projects at their conclusion. Resource Management (Hardware/Supply Management, Purchase/Expense Management)Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting (may include software licenses. May partners with Finance Partner to own expense management including documentation (e.g., purchase orders [POs], receipts, tax award spreadsheets, statements of work, reclassifications), expense tracking, and policy compliance. Identifies and resolves expense and supply related issues (e.g., missing purchase orders, account imbalances) by communicating with Executive leaders and Finance as applicable. May serve as interim approver for expense approvals. Contributes to and oversees planning, tracking, maintenance, and adjustment of equipment and inventory. May perform vendor and supplier management, including ensuring they are set up for financial processing. Space Management and PlanningMaintains and manages up-to-date space-management processes and team spaces (e.g., office locations/desk assignments, seasonally transitional spaces, remote/location status). Works in conjunction with Executive Assistant for large-scale space requests (e.g., annual office restacks, space build outs). Collaborate with others to design and plan room layouts, including furniture, technology, and equipment needs/assembly. May maintain detailed space utilization data to recommend changes in space assignments and identify future space requirements. Escalates and shares with tenured team members. Resolves escalations and postmortem issues. Travel ManagementSupport GM and directs with travel arrangements (e.g., accommodation, transportation, security). May creates detailed itineraries/agendas for daily activities by building agenda and setting and managing travel expectations to maximize trip productivity. Acts as a stand-by resource to address issues/escalations during business travel. Facilitates communication across stakeholders ahead of travel. Ensures required documents (e.g., immunization records, visas) are obtained for international travel. Guides less experienced colleagues, leveraging full knowledge of Microsoft travel policies. Manages and ensures compliance with relevant U.S. Travel Tax Tool. | |