Executive Assistant

Provide administrative support to General Manager and wider Travel Retail Team. This person will be the main point of contact for Pernod Ricard Travel Retail Americas office in Miami, FL.

Administrative Support

• Provide high-level administrative support to the General Manager.
• Manage complex calendars, schedule meetings, and coordinate logistics across time zones.
• Prepare and edit correspondence, reports, presentations and other documents.

Travel & Expense Management

• Coordinate domestic and international travel arrangements for the full team, including flights, accommodation and itineraries.
• Process expense reports and ensure timely reimbursement for the General Manager and direct reports.
• Monitor team travel budgets and ensure compliance with company policies.

Meeting & Event Coordination

• Organize internal meetings, offsites and workshops.
• Coordinate external-facing events, conferences and customer engagements.
• Liaise with vendors, venues, and partners to ensure seamless execution.

Communication & Liaison

• Act as a point of contact between the General Manager and internal/external stakeholders.
• Handle confidential information with discretion.
• Draft and manage communications on behalf of the General Manager.

Office & Team Operations

• Support office management tasks such as supplies, facilities coordination and team onboarding.
• Maintain team attendance calendars and shared resources.
• Assist in project management tasks, including tracking deliverables and coordinating timelines.
• Support purchase order management, including creation, submission, and follow-up with vendors and finance.

Qualifications/Requirements:

Education: Higher education degree or certification in relevant field required.

Experience: A minimum of 5 years' experience required with at least 2 years reporting to a VP/Executive level leader. Experience supporting teams within a Sales or Marketing function a plus. Excellent MS Office skills (including newer tools such as Teams/Copilot), strong communication and organizational skills.

Languages: English is mandatory. Spanish is a plus.

Expectation of travel is: N/A

Job Posting End Date:

Target Hire Date:

Target End Date: